Tender documents / standard form
Description of tender documents
Tender documents for every project can be provided by the contracting authority. You can access the tender documents by clicking on the respective project number in your project overview and then selecting the Documentation tab. As a bidder you can download the tender documents individually or as a zip file.
Standard form Bidder data
If the contracting authority has selected the corresponding settings in the tender, you (as a bidder) will be given access to this standard form in the “Project overview > Project XY > Documentation“ page, along with the associated files and functionalities to simplify the data entry process.
In the Documents table at the top you will find standard form templates, all blank except for the company address and contact details. Click on the “Standard form Bidder data“ link or the “Fill in online“ link to access the online standard form. Here you will be prompted to provide the documents specified by the contracting authority in PDF format, to answer some questions about the tendering requirements and to provide other information. Documents and answers that are already given in your bidder profile will be pre-filled automatically.
Note: Any changes or updates you make to your bidder profile will have no effect on standard forms that had been filled in and processed beforehand. Changes and updates will not be visible until the standard forms are re-processed and stored again. Conversely, the standard form is always project-specific and the information entered on the form will never be automatically added to your bidder profile.
A step by step description on how to fill in the form is given in the following section.
Standard form Bidder data - Documents
Clicking on the "Standard form Bidder data" link takes you to a form divided into three sections. In the first section you will be asked to store certain documents (e.g.: “Current extract from debt enforcement office”) in PDF format. Other file formats are not permitted.
Check whether the tender documents contain any project-specific criteria that the documents must meet (e.g. documents not older than 6 months from current date). Check, replace or supplement any documents that have been automatically retrieved from the Bidder profile.
Standard form Bidder data – Eligibility requirements
In the next section you must answer questions about the tendering requirements. All questions must be answered with either Yes or No. Check, correct or supplement any answers that have been taken automatically from the Bidder profile.
Standard form Bidder data – Additional information
Clicking on “Next” takes you to whatever additional information is requested of bidders. Mandatory fields are flagged with “*”. Check, correct or supplement any answers that have been taken automatically from the Bidder profile.
Downloading the standard form
You can download the standard form complete with the data entered. The downloaded file will be available as an Excel or PDF file, depending on the setting specified by the contracting authority. To download the form, click on the link "Download form with verification documents as a ZIP file".
Note: Most of the “Bidder data“ on the first page of the form is taken from the UID register and cannot be changed in the online standard form. If changes must be made, then do so either through the UID register of the Swiss Federal Statistical Office or in Excel after downloading the file. Telephone numbers, email addresses and URLs given in the Bidder data table can be modified in Bidder profile. The information in the “Contact person” table is taken from the user profile of the current, logged in person and that is also where such information can be corrected. The answers on the pages that follow are taken from the bidder profile and from whatever revisions have been made in the project-specific online standard form.
In the Documents table at the top you will find standard form templates, all blank except for the company address and contact details. Click on the “Standard form Bidder data“ link or the “Fill in online“ link to access the online standard form. Here you will be prompted to provide the documents specified by the contracting authority in PDF format, to answer some questions about the tendering requirements and to provide other information. Documents and answers that are already given in your bidder profile will be pre-filled automatically.
Note: Any changes or updates you make to your bidder profile will have no effect on standard forms that had been filled in and processed beforehand. Changes and updates will not be visible until the standard forms are re-processed and stored again. Conversely, the standard form is always project-specific and the information entered on the form will never be automatically added to your bidder profile.
A step by step description on how to fill in the form is given in the following section.
Standard form Bidder data - Documents
Clicking on the "Standard form Bidder data" link takes you to a form divided into three sections. In the first section you will be asked to store certain documents (e.g.: “Current extract from debt enforcement office”) in PDF format. Other file formats are not permitted.
Check whether the tender documents contain any project-specific criteria that the documents must meet (e.g. documents not older than 6 months from current date). Check, replace or supplement any documents that have been automatically retrieved from the Bidder profile.
Standard form Bidder data – Eligibility requirements
In the next section you must answer questions about the tendering requirements. All questions must be answered with either Yes or No. Check, correct or supplement any answers that have been taken automatically from the Bidder profile.
Standard form Bidder data – Additional information
Clicking on “Next” takes you to whatever additional information is requested of bidders. Mandatory fields are flagged with “*”. Check, correct or supplement any answers that have been taken automatically from the Bidder profile.
Downloading the standard form
You can download the standard form complete with the data entered. The downloaded file will be available as an Excel or PDF file, depending on the setting specified by the contracting authority. To download the form, click on the link "Download form with verification documents as a ZIP file".
Note: Most of the “Bidder data“ on the first page of the form is taken from the UID register and cannot be changed in the online standard form. If changes must be made, then do so either through the UID register of the Swiss Federal Statistical Office or in Excel after downloading the file. Telephone numbers, email addresses and URLs given in the Bidder data table can be modified in Bidder profile. The information in the “Contact person” table is taken from the user profile of the current, logged in person and that is also where such information can be corrected. The answers on the pages that follow are taken from the bidder profile and from whatever revisions have been made in the project-specific online standard form.
Export standard form
The standard form can also be exported without being linked to a particular project. To do so, click on the menu item Export standard form in the bidder menu.
You can then export or download the standard form as an Excel or a PDF file.
You can then export or download the standard form as an Excel or a PDF file.
