Contracts awarded

Date of publication Simap: 25.10.2021

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Federal Department of Foreign Affairs FDFA Embassy of Switzerland in Indonesia
Procurement authority/Organizer: Embassy of Switzerland in Indonesia,  attn Juergen Fritsche, Jalan H.R. Rasuna Said, Blok X 3/2, Kuningan,  12950  Jakarta,  Indonesia,  E-mail:  jakarta.procurement@eda.admin.ch

1.2 Type of contracting authority

Confederation (Central federal administration)

1.3 Type of procedure

Selective procedure

1.4 Type of order

Order for services

1.5 Scope of international treaties

No

2. Objects of procurement

2.1 Project title of the acquisition

« Property protection services » for the period 01.01.2022 to 31.12.2026 in Indonesia/Jakarta

Subject and scope of the contract :  The Embassy of Switzerland in Indonesia is located on Jalan HR Rasuna Said in South Jakarta. It is located in the Kuningan district, bordering the Ciliwung River and Menteng to the north and the main arteries of Jenderal Sudirman to the west, Rasuna Said to the east and Gatot Subroto (inner ring highway) to the south.
The objective of this tender is to find a tenderer that provides 7x24 hours unarmed security guarding services at the Embassy of Switzerland in Indonesia, the Ambassador’s residence and the current four expatriate’s staff residences in Central and South Jakarta.
The prospect must have the local infrastructure, a control room (7x24 hours) and able to provide a Rapid Response Team in any security incident and or security related emergency at the Embassy, at the Ambassador’s residence and any expatriate’s staff residence in Jakarta.

2.2 Service category

Service category CPC:  [23] Information and protection services (not transport of money)

2.3 Common Procurement Vocabulary

CPV:	79713000 - Guard services

3. Decision of acceptance

3.1 Award criteria

According to the invitation to tender

3.2 Tenderer considered

Name: PT. Environmental Indokarya, Jl. H.R. Rasuna Said Kav. B-7,  12910  Jakarta Selatan,  Indonesia
Price (total price):  CHF 1'632'002.00 without VAT
Additional information: The total amount of CHF 1'632'002 includes core services of CHF 1'402'933 and optional services of CHF 229'069.

3.3 Reasons for the decision to award

Reasons: After assessment of all evaluation criteria mentioned in tender document (qualitative criteria and price) the winning tenderer has received the most utility points among all the submitted bids. The offer of the winning tenderer convinced above all regarding:
- AC 1:The recruitment and training of the deployed security personnel has been well documented. All staff deployed guards provide a license and bring adequate training- and English skills.
- AC 2: The management has proven extensive experience in providing security to international missions / organizations, has a systematic oversight of the staff deployed, and can provide an adequate control room / RRT in close proximity to our presentation and expatriate residences.

4. Other information

4.1 Invitation to tender

Publications from: 01.07.2021
Organ of publication: www.simap.ch
Number of publication 1204871

4.2 Date of the award

Date: 21.10.2021

4.3 Number of offers received

Number of offers: 2

4.4 Additional information

The information in the invitation to tender publication regarding the point 1.9 “scope of international treaties” was indicated as “yes” instead of “no”. As indicated in the tender documents, this tender falls outside the scope of international treaties. Therefore, the present award publication was corrected form “scope of international treaties: yes” to “scope of international treaties: no”. The procedures for appeal have been completed accordingly under point 4.5.

4.5 Procedures for appeal

In accordance with Art. 56 PPA para. 1 of the Federal Act on Public Procurement (PPA) an appeal may be lodged in writing with
the Federal Administrative Court, P.O. Box, 9023 St Gallen within 20 days of the decision being notified. The appeal must be
submitted in duplicate and must contain the requests, the reasons for them with a statement of the evidence and the signature of
the person filing the appeal or his or her representative. A copy of the present decision and any available evidence must be
enclosed. The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA. Based on Article 52 paragraph 2 of the PPA, the appeal can be used only to establish that this decision violates federal law, but not to apply for its cancellation. Foreign providers are permitted to appeal only to the extent that the state in which they are domiciled grants reciprocal rights.