Invitation to tender

Date of publication Simap: 15.02.2023

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Schweizerisches Nationalmuseum
Procurement authority/Organizer: Schweizerisches Nationalmuseum, Museumstrasse 2,  8001  Zürich,  Switzerland,  E-mail:  Sammlungsmanagement@nationalmuseum.ch

1.2 Offers should be sent to the following address

Schweizerisches Nationalmuseum, Museumstrasse 2,  8001  Zürich,  Switzerland,  E-mail:  Sammlungsmanagement@nationalmuseum.ch

1.3 Desired deadline for questions in written form

10.03.2023

Remarks: If any questions arise during the preparation of the offer, you can post them anonymously in the question forum at www.simap.ch.
Questions submitted too late can no longer be answered.
The bidders will be informed by e-mail as soon as the answers are published on www.simap.ch.

1.4 Deadline for submitting offers

Date: 28.03.2023

1.5 Date of the opening of bids:

29.03.2023

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.2 Project title of the acquisition

Collection management system for the Swiss National Museum

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	48610000 - Database systems

2.6 Subject and scope of the contract

The object of the contract is to replace the existing object and image database with a contemporary collection management system that meets today's technical standards. The goal is workflow-based, cross-module, platform-independent and resource-optimised work as well as ensuring data consistency. New, contemporary digital technologies will be used and continuously developed.

2.7 Location where service is to be delivered

Swiss National Museum (National Museum Zurich and Collection Centre in Affoltern am Albis)

2.8 Duration of the contract, framework agreement or dynamic purchasing system

Start: 01.07.2023, End: 30.06.2028

This contract is subject to renewal: Yes

Description of renewals: Possibility of extension for another 5 years

2.9 Options

No

2.10 Award criteria

Fulfilment of the requirements marked with "ZK" in Annex 2  Weighting 30 
Usability and subject assessment  Weighting 30 
Total costs  Weighting 25 
Offer presentation  Weighting 10 
Further development of the solution  Weighting 5 

2.11 Will variants be accepted?

Yes

2.12 Are partial offers permitted?

No

2.13 Implementation date

Start 03.07.2023 and finish 30.06.2028

Remarks: Possibility of extension for another 5 years

3. Conditions

3.2 Deposits/guarantees

none

3.3 Conditions of payment

30 days after receipt of invoice, net in CHF, plus VAT. Correct invoicing via e-bill provided.
Information from the Federal Administration on e-bill can be found on the following website:
https://www.efv.admin.ch/efv/de/home/efv/erechnung/aktuell.html

3.5 Consortium of bidders

authorised

3.6 Subcontractor

authorised

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: German

Language of the procedure: German

3.11 Validity of offers

180 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 15.02.2023  until  21.03.2023
Languages of documents: German

3.13 Conduct of dialogue

No

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

According to tender documents

4.2 Terms of business

According to tender documents

4.3 On-site visit

There will be no walk-through.

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.