Invitation to tender

Date of publication Simap: 16.06.2023

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Direktion der Justiz und des Innern des Kantons Zürich
Procurement authority/Organizer: Generalsekretariat, Digital Solutions (Informatik),  attn Christof Schippers, Güterstrasse 33, Postfach,  8010  Zürich,  Switzerland,  E-mail:  beschaffungen-it@ji.zh.ch

1.2 Offers should be sent to the following address

Address according to chapter 1.1

1.3 Desired deadline for questions in written form

03.07.2023

1.4 Deadline for submitting offers

Date: 15.08.2023 Time of day: 12:00, Specific deadlines and formal requirements:  Receipt at the place of submission is decisive (not postal stamp).
One (1) paper copy and one (1) electronic copy (USB stick) of the tender must be received sealed by 12:00 noon on Tuesday, 15 August 2023. Tenders received late, not fully completed or not signed by hand will not be considered for evaluation and allocation. In any case, the participant must provide proof of the punctuality of the request submission to participate.

1.5 Date of the opening of bids:

15.08.2023, Time of day:  14:00, City:  Zürich, Remarks:  The offer opening is not open to the public.

1.6 Type of contracting authority

Canton

1.7 Type of procedure

Open procedure

1.8 Type of order

Supply order

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Type of supply order

Works contract

2.2 Project title of the acquisition

Software Solution for the Provision of Digital Services to imprisoned persons - Smart Prisons Platform (SMAPP)

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	48000000 - Software package and information systems,
	48100000 - Industry specific software package,
	72000000 - IT services: consulting, software development, Internet and support

2.6 Subject and scope of the contract

The subject of the tender is the delivery, provision and implementation as well as software maintenance and support of a Smart Prisons Platform (SMAPP) for the provision of digital services to imprisoned persons.

2.7 Delivery location

Direktion der Justiz und des Innern
Generalsekretariat, Digital Solutions (Informatik)
Güterstrasse 33
8010 Zürich

2.8 Duration of the contract, framework agreement or dynamic purchasing system

60 months after contract was signed

This contract is subject to renewal: Yes

Description of renewals: Optional extension of the contract term for a further three (3) years after the introduction of the SMAPP solution.

2.9 Options

Yes

Description of options: According to tender documents.

2.10 Award criteria

ZK01 General Requirements  Weighting 25 
ZK02 Functional Requirements  Weighting 75 
ZK03 Non-Functional Requirements  Weighting 50 
ZK04 Approaches  Weighting 175 
ZK05 Requirements for the Service Provider  Weighting 50 
ZK06 Requirements for Key Persons  Weighting 25 
ZK07 Requirements for the Project  Weighting 100 
ZK08 Software Maintenance, Support and Operation Requirements  Weighting 50 
ZK09 Presentation of the Solutions  Weighting 200 
ZK10 Total cost  Weighting 250 

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Implementation date

Start 01.02.2024 and finish 15.12.2025

Remarks: Estimated duration of the project services to be provided under a contract for work and services (realisation to introduction).
Planned duration of contract see section 2.8 simap.

3. Conditions

3.1 General conditions of participation

When implementing the project, the cantonal legal requirements must be complied with (see also eligibility criteria EK07 and EK08 according to Appendix A.01 Eligibility criteria and condition of participation), whereby the following decrees are of particular importance:
- Law and Ordinance on Information and Data Protection (IDG, or IDV)
- Ordinance on Data Processing by the Department of Justice and Home Affairs
- Ordinance on Information Management and Security" (ITSO)
- GTC Data Processing by Third Parties of the Canton of Zurich
- GTC Outsourcing of IT Services of the Canton of Zurich

3.6 Subcontractor

According to tender documents.

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: German, English

Language of the procedure: German

3.11 Validity of offers

6 Months after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 16.06.2023
Languages of documents: German, English
Further information for obtaining the tendering documentation: Due to extensive sensitive / confidential documentation, only part of the tender documentation is available at www.simap.ch (only the specifications and Annexes A.01 and A.02) in order to obtain a comprehensive picture of the structure, complexity and scope of services of the present tender and to be able to assess the fulfilment of the eligibility criteria in Annex A.01 and the mandatory requirements in Annex A.02.
The complete tender documents (incl. the remaining annexes and all enclosures) can be obtained against submission of the signed non-disclosure agreement (NDA) to e-mail beschaffungen-it@ji.zh.ch.
The non-disclosure agreement (NDA) is provided on simap.ch.
The specifications as well as the annexes A.01 to A.04 are available in German and English.
In the event of any contradictions, the German version shall take precedence.

3.13 Conduct of dialogue

No

4. Other information

4.3 On-site visit

None

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.6 Additional information

The tender is subject to approval or credit release. The contracting authority reserves the right to cancel the tender or to implement it only in part if financing cannot be secured or other important reasons require this.

4.8 Procedures for appeal

An appeal against this invitation to tender may be lodged in writing with the Administrative Court of the Canton of Zurich, P.O. Box, 8090 Zurich, within 10 days from the date of publication.
The notice of appeal must be submitted in duplicate. It must contain an application and the reasons for it. The contested invitation to tender shall be enclosed. The appealed Evidence shall be precisely designated and, as far as possible, enclosed.