Invitation to tender

Date of publication Simap: 18.01.2019

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: FOBL
Procurement authority/Organizer: Federal Office for Buildings and Logistics (FOBL)
Project Management Abroad,  attn Service of public tenders, Fellerstrasse 21,  3003  Berne,  Switzerland,  E-mail:  beschaffung.wto@bbl.admin.ch

1.2 Offers should be sent to the following address

Federal Office for Buildings and Logistics (FOBL)
Service of public tenders,  attn (b19005) Reconstruction of the Embassy of Switzerland in Beijing - Local Design Institute (LDI), Fellerstrasse 21,  3003  Berne,  Switzerland,  Fax:  +41 58 463 26 98,  E-mail:  beschaffung.wto@bbl.admin.ch

1.3 Desired deadline for questions in written form

04.02.2019

Remarks: Questions regarding this call for tenders may be submitted anonymously on the forum provided for this purpose on the website www.simap.ch. Questions received after this date can no longer be answered. Submitters will be informed by e-mail as soon as the respective answers are published on www.simap.ch

1.4 Deadline for submitting offers

Date: 28.02.2019 Time of day: 23:55, Specific deadlines and formal requirements:  (Date of Postmark)
Note on the submission of offers: place for submission see No. 1.2 above.
a)
For delivery at the reception of FOBL, Fellerstrasse 21, 3003 Berne (by the tenderer himself or by courier): the tender shall have to be submitted no later than on the above mentioned submission date, during the opening hours of the reception (7.30 a.m. - 12 p.m. and 1 p.m. - 4 p.m.) against an acknowledgement of receipt by FOBL.
b)
Delivery by post: the postmark or barcode receipt from an officially recognized Swiss or foreign post office shall be decisive for the delivery date (postage by a company machine shall not be recognized as a postmark).
c)
Submission of the tender to a Swiss diplomatic mission or consular post abroad: foreign tenderers may submit their tender no later than the above-mentioned date to a Swiss diplomatic mission or consular post in their country, during opening hours, against an acknowledgement of receipt. They are required to send the latter by fax (fax no. cf. Section 1.2) to the contracting authority at the latest by the deadline for submission of tenders.

- In any event the bidder must ensure proof that the offer has been submitted within the stipulated time.
- Offers submitted after the closing date can no longer be considered. They will be returned to the sender.

1.5 Date of the opening of bids:

05.03.2019, Remarks:  The offer opening and the opening protocol are not public.

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Service category CPC:

[12] Architecture; technical consultancy and planning and integrated technical services; urban and rural planning; relevant scientific and technical consultancy

2.2 Project title of the acquisition

(b19005) For the design of the construction works, the FOBL is looking for a a Local Design Institute (LDI) for the demolition and the reconstruction of the Embassy of Switzerland in Beijing.

2.3 Reference / project no.

(b19005) 620.000

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	71000000 - Architectural, construction, engineering and inspection services

Building cost classification code (BCC):	291 - Architect,
	292 - Structural engineer,
	293 - Electrical engineer,
	294 - HVAC engineer,
	295 - Sanitary engineer,
	2962 - Interior designer (Deprecated),
	2965 - Landscape architect (Deprecated)

2.6 Subject and scope of the contract

The project envisions the demolition and the reconstruction of the Embassy of Switzerland in Beijing, the reorganisation of the garden and the conservation of the residence of the ambassador, dating from 1972. The New Embassy will be home to around 130 workplaces.

For the design of the construction works, FOBL launches a call for tender to evaluate a Local Design Institute (LDI) which masters the following areas of expertise:
- BCC 291 Architectural / 296.2 Interior Design
- BCC 292 Structural Design
- MEP Design:
- BCC 293 Electrical Design
- BCC 294 HVAC Design
- BCC 295 Plumbing Design
- BCC 296.5 Landscape Design

Overall Services: Management of the entire LDI process necessary for the design services of the Project from Concept Design until Final Documentation, taking into account the Client’s requirements in respect of aesthetics, quality, cost, time, etc.

2.7 Location where service is to be delivered

Embassy of Switzerland, Sanlitun Dongwujie 3, 100600 Beijing, China

2.8 Duration of the contract, framework agreement or dynamic purchasing system

48 months after contract was signed

This contract is subject to renewal: No

2.9 Options

No

2.10 Award criteria

AC1 Proposed net fee excl. VAT  Weighting 30% 
AC2 Quality of contract analysis  Weighting 15% 
AC3 Operational and organisational structure  Weighting 15% 
AC4 Qualifications of key person(s) 
- AC4.1 Project manager / lead architect  Weighting 5% 
- AC4.2 Lead structural engineer  Weighting 5% 
- AC4.3 Lead HVAC engineer  Weighting 5% 
AC5 Presentation / interviews 
- AC5.1 Presentation  Weighting 10% 
- AC5.2 Interviews  Weighting 15% 
The detailed awarding criteria can be founding in section 3.8 of document "Provisions on the procurement procedure for the services of planners" 

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Implementation date

Remarks: Schedule:
- Development Design: 30. September 2019
- Construction Design: 30. September 2020
- Tender/award Contractor(s): 15. December 2020
- Implementation: 2021 - 2022
- Handover to client (FOBL): 15. April 2023
- Handover to end user (FDFA): 30. April 2023

3. Conditions

3.1 General conditions of participation

None

3.2 Deposits/guarantees

None

3.3 Conditions of payment

As described in section 5 of the service contract agreement for architects or engineers (constructions abroad) see enclosure

3.4 Costs to be included

As described in section 4.3 of the service contract agreement for architects or engineers (constructions abroad) see enclosure.

3.5 Consortium of bidders

Not permitted

3.6 Subcontractor

Not permitted

3.7 Eligibility criteria

based on the criteria given below:
All companies with sufficient economic and technical capacity that additionally provide the following proof of suitability (section 3.8) are invited to submit a tender in RMB.

3.8 Evidence required

based on the evidence given below:
The following supporting documents relating to legal and technical capacity must be submitted with the tender, failing which the latter will not be taken into consideration.

SC1 Legal capacity:
- SC1.1 Submission of the valid license(s) to carry out complete LDI services according to Chinese regulations in Beijing.

SC2 Technical capacity:
- SC2.1 References for the company on the execution of one comparable project involving the specified task in the last ten years or so (particularly with respect to LDI services in Beijing for international clients of a size in a range of 5000 – 10000m2 gross area, approximatively). Please use form 3 in the tender to provide the details.

- SC2.2 Adequate human resources (at least 10 FTEs) for the timely implementation of the construction project. Substantiation is to be provided using form 1 in the tender.

- SC2.3 Signed confirmation from the tenderer that, if the contract is awarded, all of the enclosed currently valid FOBL instructions on CAD data (see enclosure 4.6) will be fulfilled and that the data and documents of the required quality will be submitted to the FOBL when construction is complete. Confirmation is given by signing form 2 in the tender.

- SC2.4 Where applicable, obtaining the necessary personal security screening declarations from the employees involved in accordance with the legal framework regarding confidentiality (see https://www.vbs.admin.ch/de/dokumente/suche.detail.document.html/vbs-internet/de/documents/ios/personensicherheitspruefung/Merkblatt-PSP-Dritte-d.pdf.html and the enclosed fact sheet). Confirmation is given by signing form 2.1 in the tender.

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: English

3.11 Validity of offers

180 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 18.01.2019
Languages of documents: English
Further information for obtaining the tendering documentation: The tendering documentation for the abovemetnioned project can also be downloaded via the platform www.simap.ch, under Current procedures, Confederation, Invitations to tender.
To do this you must first register in the abovementioned project; you will then be able to download the required documents by entering your login and password details which will be sent to you by e-mail.

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.2 Terms of business

FOBL General Terms and Conditions of architect/engineer services for constructions abroad, version 2013. (see enclosure)

4.3 On-site visit

Are reserved. The project owner reserves in particular the right to require flat-rate or global bids within the framework of subsequent negotiations.

4.4 Essential requirements

The client only awards public commissions for services in Switzerland to tenderers who comply with job security regulations and the conditions of work for employees, and provide equal payment for men and women.
If work is performed abroad, the tenderer undertakes to comply with the fundamental conventions of the International Labour Organization (ILO) in accordance with Appendix 2a to the PPO.

4.6 Additional information

1. Subject to the procurement maturity of the project and the availability of credit.

2. Site Visit: An official site visit is not envisaged.

4.7 Official organ of publication

Simap: www.simap.ch

4.8 Procedures for appeal

Pursuant to Art. 30 of the Federal Act on Public Procurement, an appeal against this publication may be filed within 20 days since notification in writing in an official language of Switzerland to the Federal Administrative Court, Postfach, 9023 St.Gallen. The appeal petition must be submitted in duplicate and must contain the application, the grounds of appeal with details of the evidence and the signature of the appellant or his agent; a copy of the present publication and documents cited as evidence must be attached, provided they are in the appellant’s possession.