Invitation to tender

Date of publication Simap: 26.07.2019

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: FOBL
Procurement authority/Organizer: Federal Office for Buildings and Logistics (FOBL)
Project Management Abroad,  attn Service of public tenders, Fellerstrasse 21,  3003  Berne,  Switzerland,  E-mail:  beschaffung.wto@bbl.admin.ch

1.2 Offers should be sent to the following address

Federal Office for Buildings and Logistics (FOBL)
Service of public tenders,  attn (b16018-2) Renovation Chancellery, Embassy of Switzerland, Washington DC - Project Management, Fellerstrasse 21,  3003  Berne,  Switzerland,  Fax:  +41 58 463 26 98,  E-mail:  beschaffung.wto@bbl.admin.ch

1.3 Desired deadline for questions in written form

14.08.2019

Remarks: Bidders requiring clarification or interpretation of the Bidding Documents shall make a written request anonymously in the call for bids forum (www.simap.ch). Questions received after this date can no longer be answered. All Bidders will be notified by e-mail as soon as the answers have been posted on www.simap.ch

1.4 Deadline for submitting offers

Date: 05.09.2019 Time of day: 23:55, Specific deadlines and formal requirements:  (Date of Postmark)
Note on the submission of offers: place for submission see No. 1.2 above.
a)
If handed over to the FOBL reception desk at Fellerstrasse 21, 3003 Berne, Switzerland (by the tenderer or a courier): the tender must be submitted no later than the above-mentioned submission date during the reception desk opening hours 07:30 am – 12:00 (noon) and 1:00 pm – 4:00 pm in return for issue of a confirmation of receipt from the FOBL
b)
When submitting by post: the date used to determine the timeliness of submission is the postmark date or barcode issued by a Swiss post office or a state-recognised postal operator in another country (private or corporate postmarks are not accepted as official postmarks).
c)
For delivery in U.S.A: to the Embassy of Switzerland, 2900 Cathedral Avenue NW, Washington, DC 20009 (by the bidder himself or by courier): The bid must be handed over no later than on the Submission Date during the opening hours 09:00 am – 3:00 pm in order to be issued a receipt from the Embassy. See below.
d)
Delivery to a consular representative or a Swiss embassy abroad: Foreign bidders can deliver their bid no later than the above-named deadline and during business hours for the issuance of a receipt from a consular representative or Swiss embassy in their country. In doing so, they are obligated to send the receipt from the respective embassy to the Contracting Authority (pursuant to 1.2) by e-mail or fax no later than the filing deadline. The bidder must retain proof of the timeliness of the submission of the bid. The bid, including all requested documents, shall only be considered if they are complete, signed, and submitted within the deadline

- In any event the bidder must ensure proof that the offer has been submitted within the stipulated time.
- Offers submitted after the closing date can no longer be considered. They will be returned to the sender.

1.5 Date of the opening of bids:

11.09.2019, Remarks:  The offer opening and the opening protocol are not public.

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Service category CPC:

[27] Other services

2.2 Project title of the acquisition

(b16018-2) For the renovation of the existing Chancery Office Building for the Embassy of Switzerland, located at 2900 Cathedral Avenue NW, in Washington, DC we are looking for a Project Management and Support (LOA, LPM).

2.3 Reference / project no.

(b16018-2) 620.000

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	71541000 - Construction project management services

Building cost classification code (BCC):

558 - Project management and supervision

2.6 Subject and scope of the contract

The Government of the Swiss Confederation intends to renovate the existing Chancery Office Building located at 2900 Cathedral Avenue NW, in Washington, DC. The Federal Office of Buildings and Logistics (FOBL) is the Owner responsible for the project. The general planning team CDAO (Geneva) and DLR Group (Washington, DC) was selected by the FOBL to design the renovation of the existing Chancery. The original Chancery was designed by Swiss-American Architect William Lescaze and was completed in 1959. The Chancery is a two-story building with a basement and multi-purpose wing with a basement. The total gross area of the existing Chancery is 30,462 ft2 (2,830 m2). The parcel includes the Ambassador’s Residence (not in scope) and a Generator Building (in scope) with a Swimming Pool (not in scope) enclosed by a security fence (in scope). For more information check documentation available online.

BCC 558 Local Owner Agent, LOA/ Local Project Manager, LPM

2.7 Location where service is to be delivered

Chancellery of the Embassy of Switzerland, 2900 Cathedral Avenue NW, Washington DC, 20008-3499, USA

2.8 Duration of the contract, framework agreement or dynamic purchasing system

30 months after contract was signed

This contract is subject to renewal: No

2.9 Options

Yes

Description of options: Services Local Owner Agent (LOA) and Local Project Manager (LPM): The project owner specifies an assumption of hours to provide a basis for comparing tenders. These are decisive for the assessment of the award criterion "proposed fee" and serve contractually for defining the cost ceiling in terms of a maximum fee. Under no circumstances is the tenderer entitled to complete fulfilment.
Services Local Project Manager: These services are completely defined as optional. Under no circumstances is the tenderer entitled to partial or complete fulfilment.

2.10 Award criteria

AC1 Proposed net fee excl. sales tax  Weighting 30% 
AC2 Quality of contract analysis  Weighting 30% 
AC3 Qualifications and experience company  Weighting 20% 
AC4 Qualifications and experience key person  Weighting 20% 
The detailed awarding criteria can be founding in "Point 3.8 Award Criteria AC" of the document provisions on the procurement procedure. 

2.11 Will variants be accepted?

No

Remarks: The tenderer is not permitted to propose variants.

2.12 Are partial offers permitted?

No

2.13 Implementation date

Remarks: The services of the LOA / LPM are expected to commence in November, 2019.

3. Conditions

3.1 General conditions of participation

without indications

3.2 Deposits/guarantees

without indications

3.3 Conditions of payment

See section 5 of the service contract agreement for constructions abroad.

3.4 Costs to be included

See section 4.3 of the service contract agreement for constructions abroad and the additional costs as described in Form 7 (tender).

3.5 Consortium of bidders

Not permitted

3.6 Subcontractor

Not permitted

3.7 Eligibility criteria

based on the criteria given below:
All commercially and technically competent companies which simultaneously provide the following proof of suitability (No. 3.8), are asked to submit an offer in US$.

3.8 Evidence required

based on the evidence given below:
The following supporting documents relating to technical capacity must, with the exception of the one mentioned under point SC2 economic and financial capacity, be submitted with the tender, failing which the latter will not be taken into consideration.

SC1 Technical capacity:
- SC1.1 Reference for the company relating to the execution of 1 project comparable to the planned mandate (in particular with respect to the type of object: office building renovation or office building new build) involving the specified task within approximately the last 10 years. Please use Form 3 in the tender to provide the details. The company reference is also taken into account when assessing the awarding criteria AC3.

-SC1.2 Adequate human resources for the timely implementation of the construction project and for the provision of a fully qualified substitute for the specified key person in case of unexpected absences. Substantiation is to be provided using Form 1 in the tender.

SC2: Economic and financial capacity:
SC2.1 Substantiation to be provided by the tenderer at the procuring entity's request in the open and selective procedure following submission of the tender and prior to the award:
- Valid documentation of current credit rating (not older than three months).
- Valid proof of insurance or declaration of intent from the intended insurance company to conclude professional indemnity insurance with the tenderer or the work group when concluding the contract.
- In the case of overseas tenderers, comparable and current official documents from the foreign country (original or copy).

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: French, English

3.11 Validity of offers

180 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 26.07.2019
Languages of documents: English
Further information for obtaining the tendering documentation: The tendering documentation for the abovemetnioned project can also be downloaded via the platform www.simap.ch, under Current procedures, Confederation, Invitations to tender.
To do this you must first register in the abovementioned project; you will then be able to download the required documents by entering your login and password details which will be sent to you by e-mail.

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.2 Terms of business

General KBOB terms and conditions for the services of planners abroad, 2013 edition (see enclosure).

4.3 On-site visit

Are reserved. The project owner reserves in particular the right to require flat-rate or global bids within the framework of subsequent negotiations.

4.4 Essential requirements

The client only awards public commissions for services in Switzerland to tenderers who comply with job security regulations and the conditions of work for employees, and provide equal payment for men and women.
If work is performed abroad, the tenderer undertakes to comply with the fundamental conventions of the International Labour Organization (ILO) in accordance with Appendix 2a to the PPO.

4.6 Additional information

1. The acquisition is subject to the maturity of the project and the availability of the credits.

2. Site visit: An official site visit is not envisaged

3. Fee validity: The contract foresees a project duration of 30 months and the possibility of additional services during the warranty periods. A project completion delay of up to 6 months shall have no effect on the fee.

4. Scopes of Services LOA and LPM, is described in Enclosure B. (190713 Enclosure B Scopes of Services LOA-LPM)

5. The project language is English.

4.7 Official organ of publication

Simap: www.simap.ch

4.8 Procedures for appeal

Pursuant to Art. 30 of the Federal Act on Public Procurement, an appeal against this publication may be filed within 20 days since notification in writing in an official language of Switzerland to the Federal Administrative Court, Postfach, 9023 St.Gallen. The appeal petition must be submitted in duplicate and must contain the application, the grounds of appeal with details of the evidence and the signature of the appellant or his agent; a copy of the present publication and documents cited as evidence must be attached, provided they are in the appellant’s possession.