Invitation to tender

Date of publication Simap: 10.09.2019

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: armasuisse VBS
Procurement authority/Organizer: armasuisse
Purchasing and Cooperations
CC WTO, Guisanplatz 1,  3003  Bern,  Switzerland,  E-mail:  wto@armasuisse.ch,  URL www.armasuisse.ch

1.2 Offers should be sent to the following address

Address according to chapter 1.1

1.3 Desired deadline for questions in written form

14.10.2019

Remarks: If queries arise while preparing the tender, they must be submitted by means of an anonymous forum entry to the question forum at www.simap.ch. A separate forum entry must be created for each question (one question per entry). The questions will be answered in the simap.ch question forum. All questions and answers can be viewed by all bidders who have received the tender documentation. It is the responsibility of bidders to keep themselves informed of any entries in the question forum.

1.4 Deadline for submitting offers

Date: 21.10.2019, Specific deadlines and formal requirements:  Place of submission: cf. para. 1.2
The following must be observed with regard to the deadline for submissions:

a) If delivered to armasuisse
If submitted to the reception desk at the armasuisse administrative building, Guisanplatz 1, 3003 Bern, F.A.O. CC WTO armasuisse, the following points should be observed:
•The bidder must register at the main lodge, Guisanplatz 1, indicating the name of the project (see Section 7.1). It will then be redirected to "Ramp Management, Guisanplatz 1".
•The delivery must be made no later than 3:30 p.m. on the day of the delivery date mentioned in point 7.3, against an acknowledgement of receipt by the ramp management.
• Opening hours of ramp management: 08.30 a.m - 04.00 p.m
(outside these hours, no offer can be submitted).

b) If submitted by post:
The definitive date is the postmark or the barcode sticker attached by a shipping provider (company franking marks do not count as official post office franking marks).

c) Delivery to a Swiss diplomatic mission or consular post:
The receipt confirmation issued by that office is definitive. The receipt confirmation must be sent to the e-mail address given under point 1.2 by the tender deadline at the latest.

1.5 Date of the opening of bids:

24.10.2019

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Service category CPC:

[3] Freight and passenger transport by air, without postal services

2.2 Project title of the acquisition

Supply and rotation flights

2.3 Reference / project no.

243.5-27

2.4 Division into lots?

Yes
Offers are possible for  all lots

Lot no.: 1

CPV:	60400000 - Air transport services,
	60420000 - Non-scheduled air transport services

Short description: -The SWISSCOY contingent is supplied from Switzerland with post and freight twice a week. Return post and freight from the deployment zone and the changeover of troops is also part of these supply flights. Duration of the contract, framework agreement or dynamic purchasing system: Start: 01.01.2021, End: 31.12.2023 This contract is subject to renewal: Yes Description of renewals: The client has to the option to extend the service contract for a further three (3) years. Options: Yes Description of options: The client has the option to increase the quantity required in the basic agreement by a further 20% of the initial quantities for additional services, e.g. new missions. Award criteria: Price  Performance

Lot no.: 2

CPV:	60400000 - Air transport services,
	60420000 - Non-scheduled air transport services

Short description: -Twice a year the SWISSCOY contingent is transported to/from the deployment zone in two rotation flights (the advance rotation and the main rotation). Passengers and freight are transported. Duration of the contract, framework agreement or dynamic purchasing system: Start: 01.01.2021, End: 31.12.2023 This contract is subject to renewal: Yes Description of renewals: The client has to the option to extend the service contract for a further three (3) years. Options: Yes Description of options: The client has the option to increase the quantity required in the basic agreement by a further 20% of the initial quantities for additional services, e.g. new missions. Award criteria: Price  Performance

2.5 Common Procurement Vocabulary

CPV:	60400000 - Air transport services,
	60420000 - Non-scheduled air transport services

2.6 Subject and scope of the contract

The object of the tender is operation of a regular flight link between Switzerland and the deployment zones in Kosovo and Bosnia and Herzegovina.
Firstly, the SWISSCOY contingent is supplied from Switzerland with post and freight twice a week. Return post and freight from the deployment zone back to Switzerland and the changeover of troops is also part of these supply flights.
Secondly, twice a year the SWISSCOY contingent is transported to the deployment zone/from the deployment zone back to Switzerland in two rotation flights.

2.7 Location where service is to be delivered

in accordance with tender documents.

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

Yes

Remarks: Permitted. Partial tenders within a batch are not permitted.

3. Conditions

3.2 Deposits/guarantees

none

3.3 Conditions of payment

in accordance with tender documents

3.5 Consortium of bidders

are not permitted.

3.6 Subcontractor

Permitted. If the bidder engages subcontractors in order to carry out the work, the bidder will assume overall responsibility. It will list in the tender all the subcontractors involved together with the roles allocated to them. Subcontractors may not be changed once the tender deadline has passed and until the contract is signed.

3.7 Eligibility criteria

based on the criteria given below:
All companies that possess the economic capacity and meet the following suitability criteria and can provide supporting evidence in accordance with point 3.8 are called upon to submit a bid in CHF.

3.8 Evidence required

based on the evidence given below:
When the tender is submitted, the suitability criteria and required supporting evidence listed below must be confirmed, appended, and substantiated in full without any reservations or modifications; otherwise the bid will not be considered.

E1. Extracts from the debt collection register and excerpts from the commercial register or the equivalent recognised documentation from other countries which provide evidence that the bidder does not have any tax debts or has not paid the full amount for social security contributions (not older than 3 months – the effective entry date applies).

E2. Self-declaration by the supplier

E3. The bidder confirms that it will assume overall responsibility for this project, i.e. the bidder is the sole contractual partner of the contracting authority.
Any parties involved must be listed together with their assigned roles and functions in Enclosure 1.1.

E4. Evidence of a single point of contact (SPOC) during the tender procedure.

E5.
a) The bidder confirms that it and the third parties it has called in (subcontractors and subsuppliers) will comply with the procedural principles set out in the self-declaration sheet (Enclosure 1.1.1) of the Swiss Federal government’s purchasing conference (BKB).
b) Bidders with more than 50 employees and their first-level subcontractors that have more than 50 employees must also provide evidence of how their salary practice has been reviewed, in addition to the self-declaration sheet.

E6. The bidder confirms that the contractor’s operations team can be contacted by AFIC SWISSINT all year round (24 hours a day, seven days a week).

E7. The bidder confirms unconditional acceptance of the draft contract as set out in Enclosure 4.0

E8. The bidder confirms acceptance of the General Terms and Conditions of Business of the Federal government.
These GTCs are available on the internet.

E9 (for Lot 1 and/or Lot 2)
The bidder confirms that it has sufficient current experience in operating transport flights in accordance with the performance requirements (Attachment 2.0 or Attachment 3.0) and/or the details in the functional specification.
The bidder must provide at least one (1) reference per lot where it has provided comparable services in terms of distance, quantity and type in the last eight years (since 2011).

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: German, French, English, Italian

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 10.09.2019  until  19.10.2019
Languages of documents: German
Further information for obtaining the tendering documentation: The documents can be downloaded from the electronic platform www.simap.ch, category "Public Procurement, Federal Invitation to tender". To do this, you first have to register in the above-mentioned project and can then download, using login and password, the desired documents sent to you by E-Mail. A question forum is at your disposal.

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

none

4.3 On-site visit

the right to negotiate is reserved

4.4 Essential requirements

The client only awards public commissions for services in Switzerland to tenderers who comply with job security regulations and the conditions of work for employees, and provide equal payment for men and women.

4.6 Additional information

in accordance with tender documents

4.8 Procedures for appeal

Pursuant to Art. 30 of the Federal Act on Public Procurement, an appeal against this publication may be filed within 20 days since notification in writing in an official language of Switzerland to the Federal Administrative Court, Postfach, 9023 St.Gallen. The appeal petition must be submitted in duplicate and must contain the application, the grounds of appeal with details of the evidence and the signature of the appellant or his agent; a copy of the present publication and documents cited as evidence must be attached, provided they are in the appellant’s possession.