Invitation to tender

Date of publication Simap: 15.12.2020

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Paul Scherrer Institut
Procurement authority/Organizer: Paul Scherrer Institut,  attn Andrea Wirth, Forschungsstrasse 111, Einkauf/Achat,  5232  Villigen PSI,  Switzerland,  Telephone:  +41 56 310 55 21,  Fax:  +41 56 310 29 14,  E-mail:  andrea.wirth@psi.ch,  URL www.psi.ch

1.2 Offers should be sent to the following address

Paul Scherrer Institut,  attn Andrea Wirth, Forschungsstrasse 111, Einkauf/Achat,  5232  Villigen PSI,  Switzerland,  Telephone:  +41 56 310 55 21,  Fax:  +41 56 310 29 14,  E-mail:  andrea.wirth@psi.ch

1.3 Desired deadline for questions in written form

25.01.2021

Remarks: If you have any questions when creating the offer, you can put this in anonymous form in the question forum on www.simap.ch. Too late placed questions can not be answered. The answers will be published in the question forum on www.simap.ch.

1.4 Deadline for submitting offers

Date: 15.02.2021 Time of day: 10:00, Specific deadlines and formal requirements:  2 copies in paper form, 2 copies in digital form (USB stick). Delivered Villigen PSI. The provider is responsible for the exact match of the paper copies and electronic copies. In case of
discrepancies between the paper copy and the electronic copy, the following sequence applies :
1. paper copy
2. electronic copy
The offer must be delivered in a sealed manner and must be accompanied by the explicit entry "Subject of tender PSI -
not open !".
When sending by mail or courier, the provider is responsible for the timely arrival; Postmarks are not decisive.

1.5 Date of the opening of bids:

16.02.2021, City:  Villigen PSI, Remarks:  The opening of the offers is carried out by at least two representatives of the client and is not public. A protocol of the opening of tenders will be made.

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Open procedure

1.8 Type of order

Supply order

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Type of supply order

Purchase

2.2 Project title of the acquisition

School Management System (SMS) with Learning Management System (LMS)

2.3 Reference / project no.

PSI-CG13-001 Rev. 0.11

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	48190000 - Educational software package,
	48219300 - Administration software package,
	48931000 - Training software package

2.6 Subject and scope of the contract

Procurement and implementation of a school management system (SMS) with a learning management system (LMS) in order to efficiently manage the school, learning opportunities and users, as well as offering attractive internal (PSI internal) and external (Internet) learning opportunities.

2.7 Delivery location

Villigen PSI

2.8 Duration of the contract, framework agreement or dynamic purchasing system

15 months after contract was signed

This contract is subject to renewal: No

2.9 Options

Yes

Description of options: According to Specification PSI-CG13-001 Rev. 0.11

2.10 Award criteria

Price  Weighting 30 
Conformity with requirements out of Z1  Weighting 45 
Conformity with requirements out of Z2  Weighting 15 
Conformity with requirements out of Z3  Weighting 10 
Comments:  Exact information according to Specification PSI-CG13-001 Rev. 0.11

2.11 Will variants be accepted?

Yes

2.12 Are partial offers permitted?

No

2.13 Delivery date

2 months after contract was signed

3. Conditions

3.1 General conditions of participation

See 4.2

3.2 Deposits/guarantees

None

3.3 Conditions of payment

In accordance with the general terms and conditions (GTC) awarded by the Domain of the Swiss Federal Institutes of
Technology, negotiations remain reserved.
Dated, signed and Company-stamped Order Acknowledgement within five (5) days after placing the PO (the PSI Acknowledgement form is mandatory).

3.4 Costs to be included

According to Specification PSI-CG13-001 Rev. 0.11

3.5 Consortium of bidders

not allowed

3.6 Subcontractor

have to be listed if needed.
The supplier is responsible for the observance of all delivery dates.

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: German

3.11 Validity of offers

6 Months after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Languages of documents: German

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.2 Terms of business

General Terms and Conditions (GTC) Applicable to the Contracts for Procurement and Maintanance of Standard Software and for IT Services, dated 20.10.2010, stand June 2019.

4.3 On-site visit

Remain reserved

4.4 Essential requirements

The client only awards public commissions for services in Switzerland to tenderers who comply with job security regulations and the conditions of work for employees, and provide equal payment for men and women.

Integrity Clause
The bidder and the instructing party undertake to take all necessary measures to avoid corruption, in particular that no
payments, gifts or other advantage will be offered or accepted. Should this integrity clause be disregarded, the contractor must pay a contract penalty. This will amount to 10 % of the contract value, a minimum of CHF 3’000.- per contravention. The bidder should take note that a contravention of the integrity clause generally results in the annulment of the tender and the premature termination of the contract for important reasons by the instructing Party.

4.7 Official organ of publication

www.simap.ch

4.8 Procedures for appeal

Pursuant to Art. 30 of the Federal Act on Public Procurement, an appeal against this publication may be filed within 20 days since notification in writing in an official language of Switzerland to the Federal Administrative Court, Postfach, 9023 St.Gallen. The appeal petition must be submitted in duplicate and must contain the application, the grounds of appeal with details of the evidence and the signature of the appellant or his agent; a copy of the present publication and documents cited as evidence must be attached, provided they are in the appellant’s possession.