Invitation to tender

Date of publication Simap: 11.05.2021

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Paul Scherrer Institut
Procurement authority/Organizer: Paul Scherrer Institut,  attn Peter Fischer, OVGA221, Forschungsstrasse 111,  5232  Villigen PSI,,  Switzerland,  Telephone:  +41 56 310 26 60,  Fax:  +41 56 310 29 14,  E-mail:  pe.fischer@psi.ch

1.2 Offers should be sent to the following address

Address according to chapter 1.1

1.3 Desired deadline for questions in written form

10.06.2021

Remarks: If you have any questions when creating the offer, you can put this in anonymous form in the question forum on www.simap.ch. Too late placed questions can not be answered. The answers will be published in the question forum on www.simap.ch.

1.4 Deadline for submitting offers

Date: 08.07.2021 Time of day: 16:00, Specific deadlines and formal requirements:  2 copies in paper form, 2 copies in digital form (USB stick). Delivered to Villigen PSI. The Bidder is explicitly responsible for ensuring that the paper and electronic copies match exactly. In the event of contradictions between the paper copy and the electronic copy, the following sequence applies:
1) Electronic copy
2) Paper copy
The offer must be delivered in a sealed manner and marked with the explicit note "Subject of tender PSI- not open !". If the offer is sent by post or courier, the Bidder is responsible for the timely arrival; postmarks are not decisive.

Alternative: digital delivery of the offer by email to publictenders@psi.ch.
The following deadlines and formal requirements must be observed for this:
1) Entry deadline: 07.07.2021, 4:00 p.m.
2) The correct receipt must be explicitly confirmed by PSI by 08.07.2021, 4:00 p.m. by means of a reply e-mail
3) Subject: Project 220864 - Air cooled steering magnets, offer «company name»
4) Size: max. 20 MB / email

1.5 Date of the opening of bids:

12.07.2021, City:  Villigen PSI, Remarks:  The opening of the offers is carried out by at least two representatives of the client and is not public. A protocol of the opening of tenders will be made.

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Open procedure

1.8 Type of order

Supply order

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Type of supply order

Purchase

2.2 Project title of the acquisition

Air cooled steering magnets for upgrade of SLS (Swiss Light Source)

2.3 Reference / project no.

PSI-SLS2-SS84-005-2.0

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	33158100 - Electromagnetic unit

2.6 Subject and scope of the contract

The SS2A are air-cooled steering magnets of Ø25 mm aperture. The magnets will be installed as part of the upgrade of the Swiss Light Source, SLS2.0, at Paul Scherrer Institute (PSI), Switzerland. For details see the Requirements Specification PSI-SLS2-SS84-005-2.0.

2.7 Delivery location

Villigen PSI

2.8 Duration of the contract, framework agreement or dynamic purchasing system

15 months after contract was signed

This contract is subject to renewal: No

2.9 Options

Yes

Description of options: According to specification PSI-SLS2-SS84-005-2.0

2.10 Award criteria

Price  Weighting 40 
Conformity with requirements out of chapter 3  Weighting 30 
Conformity with requirements out of chapters 1, 2, 4, 5  Weighting 30 

2.11 Will variants be accepted?

Yes

Remarks: According to specification

2.12 Are partial offers permitted?

No

2.13 Delivery date

12 months after contract was signed

Remarks: According to specification

3. Conditions

3.1 General conditions of participation

See 4.2

3.2 Deposits/guarantees

None

3.3 Conditions of payment

According to the general terms and conditions (GTC) applicable to the Contracts for Procurement awarded by the Domain of the Swiss Federal Institutes of Technology.
For orders above CHF 100'000, an advance payment and partial payments can be agreed. Every payment before delivery must be fully covered (including any taxes) by a "bank guarantee".
Dated, signed and Company-stamped Acknowledgement of the order within five (5) days after placing the PO (the
PSI Acknowledgement form is mandatory).

3.4 Costs to be included

According to specification PPSI-SLS2-SS84-005-2.0. The price base has to be DAP, Villigen PSI (Incoterms 2010).

3.5 Consortium of bidders

Not allowed

3.6 Subcontractor

Subcontractors have to be listed if needed.
The supplier is responsible for the observance of all delivery dates.

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: English

Language of the procedure: English

3.11 Validity of offers

6 Months after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Languages of documents: English
Further information for obtaining the tendering documentation: Some of the reference documents are only
available in German

3.13 Conduct of dialogue

No

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.2 Terms of business

General Terms and Conditions Applicable to the Contracts for Procurement of Goods and Services Awarded by the
Domain of the Swiss Federal Institutes of Technology as of September 2016 (with amendments of January 2021).
GTC's of suppliers are expressly excluded.

4.3 On-site visit

There is no on-site visit

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.6 Additional information

The provider must confirm acceptance of the Terms of business (4.2) and the Essential requirements (4.4) in writing.

4.7 Official organ of publication

www.simap.ch

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.