Invitation to tender

Date of publication Simap: 23.09.2021

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Federal Department of Foreign Affairs FDFA Embassy of Switzerland in China
Procurement authority/Organizer: Embassy of Switzerland in China,  attn André von Ah, Sanlitun Dongwujie 3,  100600  Beijing,  China,  E-mail:  beijing.kanzlei@eda.admin.ch

1.2 Applications for participation should be sent to the following address

PLEASE DO NOT OPEN - PARTICIPANT APPLICATION
Embassy of Switzerland in China,  attn André von Ah, Sanlitun Dongwujie 3,  100600  Beijing,  China,  E-mail:  beijing.kanzlei@eda.admin.ch

1.3 Desired deadline for questions in written form

01.10.2021

Remarks: No individual information is given to the tenderers. Any questions must be submitted by 01.10.2021 on the forum space at www.simap.ch in anonymised form (i.e. without disclosing any information that could reveal the identity of the questioner). Questions submitted late cannot be answered. The answers will be published on SIMAP by 08.10.2021. Participants are themselves responsible for downloading the answers from www.simap.ch and for taking them into consideration in the preparation of their applications.

1.4 Deadline for submitting applications for participation

Date: 18.10.2021, Specific deadlines and formal requirements:  Participant applications should include all the documents stipulated in section 5 and submitted in a sealed envelope as follows:
a. one original signed hard copy labelled 'Original'
b. one signed copy labelled 'Signed copy'
c. one data storage device (e.g. CD, DVD or memory stick) with all requested documents.
OR
d. Alternative for submission of participant application due to exceptional situation of Covid-19: Due to the exceptional situation of Covid-19, the applicants can by way of exception submit the participant application by email exclusively. In this case, the participant application must be sent (format pdf) to beijing.kanzlei@eda.admin.ch by 18.10.2021, 23:00 (CEST) at the latest.
The email must mention “PARTICIPANT APPLICATION for Property and personal protection services” in the reference line. It is possible to submit a participant application in more than one email in clearly labelled batches. Applicants must confirm in the email the binding force of the participant application. The receipt of the participant application submitted via email will be acknowledged via email at the latest until 20.10.2021.
In all cases the applicant must retain proof of the timely submission of the participant application.

Language(s) for participant applications: English
Participant applications submitted late cannot be taken into consideration. They will be returned to the applicant.

1.5 Date of the opening of bids:

22.10.2021, Remarks:  The participant applications are not opened publicly. In accordance with Art. 11 let. e PPA, the contracting authority safeguards the confidential character of all information provided by the tenderer.

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Selective procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Service category CPC:

[23] Information and protection services (not transport of money)

2.2 Project title of the acquisition

« Property and personal protection services » for the period 01.03.2022 to 28.02.2027 in Beijing, China

2.3 Reference / project no.

601100

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	79713000 - Guard services

2.6 Subject and scope of the contract

The objective of this tender is to find a company that is specialized in providing security services for persons and goods at the premise for the Embassy of Switzerland in Chaoyang, Beijing for the period of 1.3.2022 to 28.02.2027 for 7 days a week during 24 hours. From Monday to Friday (office hours) 2 guards are needed, i.e. one supervisor and one guard, during the night shift one supervisor is needed. From Saturday to Sunday there is one supervisor needed for the day shift as well as for the night shift.The guarding services take place unarmed. The supervisors and guards must be able to communicate in English. The scope of the services include, but is not limited to:
a) The control of access to the premises
b) Management of vehicle entry, exit and parking management
c) Guard services on demand
d) Emergency management

2.7 Location where service is to be delivered

Beijing, China

2.8 Duration of the contract, framework agreement or dynamic purchasing system

Start: 01.03.2022, End: 28.02.2027

This contract is subject to renewal: Yes

Description of renewals: The contracting authority reserves the right to award subsequent mandates to the successful tenderer of this tender procedure if a change of tenderer for goods, work or services to replace, supplement or extend supplies already provided is not possible for economic or technical reasons, would cause considerable difficulties or would entail substantial additional costs.

2.9 Options

No

2.10 Award criteria

AC 1: Qualification of the security personnel to be deployed  Weighting 20% 
AC 2: Presentation of the tenderer and the bid  Weighting 20% 
AC 3: Uniform/equipment of the personnel to be deployed  Weighting 20% 
AC 4: Financial offer – Overall Price  Weighting 40% 

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Implementation date

Start 01.03.2022 and finish 28.02.2027

3. Conditions

3.1 General conditions of participation

None

3.2 Deposits/guarantees

None

3.3 Conditions of payment

None

3.4 Costs to be included

None

3.5 Consortium of bidders

Bidding consortia are not permitted.

3.6 Subcontractor

Subcontracting is not permitted.

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the documents for participation

Costs: none

3.10 Max. number of participants admitted

3

3.11 Intended date for the determination of the selected participants

08.11.2021

3.12 Intended deadline for submitting offers

07.12.2021

3.13 Languages

Languages for applications for participation: English

Language of the procedure: English

3.14 Validity of offers

180 days after deadline for receipt of offers

3.15 Source for documents for participation in prequalification

at www.simap.ch
Documents for participation in prequalification are available as from: 23.09.2021  until  18.10.2021
Language of the participation documents: English
Further information on obtaining the documents for paticipation in prequalification: The documentation on the public call to tender for the project mentioned can be downloaded from the platform www.simap.ch under: Running procedures, Confederation, Invitations to tender. In order to do so, you first have to register in the mentioned project. You will then be able to log in and use the pass-word that you will have been sent by e-mail to download the documentation desired.

3.16 Conduct of dialogue

No

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.2 Terms of business

None

4.3 On-site visit

remain reserved

4.4 Essential requirements

The contracting authority may only award public contracts for the supply of goods, work and services in Switzerland to tenderers that ensure compliance with the workplace health and safety regulations and the terms and conditions of employment applicable at the place of performance, the notification and authorisation duties under the Federal Act of 17 June 2005 on Measures to Combat Illegal Employment (IEA) and the provisions on the equal treatment of men and women in terms of equal pay (see Art. 12 para. 1 PPA).
For goods, work or services to be supplied abroad, the tenderer must, as a minimum, ensure compliance with the Core Conventions of the International Labour Organization as set out in Annex 6 PPA (see Art. 12 para. 2 PPA).
Accordingly, the contracting authority may only award a public contract to tenderers that, as a minimum, comply with the legal provisions on the protection of the environment and the conservation of natural resources applicable at the place of performance (see Art 12 para. 3 PPA in conjunction with Annex 2 PPA).
Any subcontractors that are permitted must meet the requirements set out in Article 12 paras. 1–3 PPA. These obligations must be incorporated into the agreements between tenderers and subcontractors.

4.5 Already involved tenderers permitted to take part in the procedure

according to the indications in the participant documentation

4.7 Official organ of publication

www.simap.ch

4.8 Procedures for appeal

In accordance with Art. 56 PPA para. 1 of the Federal Act on Public Procurement (PPA) an appeal may be lodged in writing with the Federal Administrative Court, P.O. Box, 9023 St Gallen within 20 days of the decision being notified. The appeal must be submitted in duplicate and must contain the requests, the reasons for them with a statement of the evidence and the signature of the person filing the appeal or his or her representative. A copy of the present decision and any available evidence must be enclosed.