Invitation to tender

Date of publication Simap: 23.02.2022

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: ETH Zürich
Procurement authority/Organizer: ETH Zürich
Abteilung Finanzdienstleistungen,  attn Einkaufskoordination, Scheuchzerstrasse 70,  8092  Zürich,  Switzerland,  E-mail:  publictender@ethz.ch,  URL www.ethz.ch

1.2 Offers should be sent to the following address

ETH Zürich
Abteilung Finanzdienstleistungen,  attn Einkaufskoordination, Scheuchzerstrasse 70,  8092  Zürich,  Switzerland,  E-mail:  publictender@ethz.ch

1.3 Desired deadline for questions in written form

08.03.2022

Remarks: Written questions will be accepted in the forum of www.simap.ch until the mentioned date. After this date, they will be anonymized and made available again on www.simap.ch together with the corresponding answers.

1.4 Deadline for submitting offers

Date: 23.03.2022 Time of day: 12:00, Specific deadlines and formal requirements:  1x electronically as PDF file by e-mail (size of max. 20 MB per e-mail message) or by post on USB stick.

If the offer is submitted only by mail on a USB stick, please notify by e-mail to publictender@ethz.ch.

1.5 Date of the opening of bids:

24.03.2022

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

No

2. Objects of procurement

2.1 Service category CPC:

[27] Other services

2.2 Project title of the acquisition

Generation of technical data for the application for authorisation of a new food additive in the EU

2.4 Division into lots?

Yes
Offers are possible for  all lots

Lot no.: 1

CPV:	71610000 - Composition and purity testing and analysis services

Short description: Compositional analysis (Lot A) Scope/quantity: 1 Start of implementation: 29.04.2022 Delivery date: 23.12.2022 Remarks: see point 6 of specification document Duration of the contract, framework agreement or dynamic purchasing system: Start: 29.04.2022, End: 23.12.2022 This contract is subject to renewal: No Options: Yes Description of options: A6) Quantification of additional compounds Lot A Award criteria: A1) Quality and completeness of analytical results  Weighting 300  A2) Lead time from order until final report  Weighting 100  A3) Minimising sample usage for required analyses  Weighting 75  A4) Convenience of information and sample exchange  Weighting 50  A5) Special price offer if lot A and B are purchased together  Weighting 50  A6) Quantification of additional compounds Lot A  Weighting 25  A7) Price for Lot A  Weighting 450

Lot no.: 2

CPV:	71610000 - Composition and purity testing and analysis services

Short description: Stability studies (Lot B) Scope/quantity: 1 Start of implementation: 29.04.2022 Delivery date: 22.12.2023 Duration of the contract, framework agreement or dynamic purchasing system: Start: 29.04.2022, End: 22.12.2023 This contract is subject to renewal: No Options: Yes Description of options: 7.2.2. Quantification of additional compounds Lot B Award criteria: B1) Quality and completeness of analytical results  Weighting 300  B2) Lead time from order until final report  Weighting 100  B3) Minimising sample usage for required analyses  Weighting 75  B4) Convenience of information and sample exchange  Weighting 50  B5) Special price offer if lot A and B are purchased together  Weighting 50  B6. Option: Quantification of additional compounds Lot B  Weighting 25  B7) Price for Lot B  Weighting 400

Lot no.: 3

CPV:	71600000 - Technical testing, analysis and consultancy services

Short description: Basic nanomaterial assessment (Lot C) Scope/quantity: 1 Start of implementation: 29.04.2022 Delivery date: 23.12.2022 Duration of the contract, framework agreement or dynamic purchasing system: Start: 29.04.2022, End: 23.12.2022 This contract is subject to renewal: No Options: No Award criteria: C1) Quality and completeness of analytical results  Weighting 200  C2) Lead time from order until final report  Weighting 50  C3) Convenience of information and sample exchange  Weighting 50  C4) Price for Lot C  Weighting 300

2.5 Common Procurement Vocabulary

CPV:	71600000 - Technical testing, analysis and consultancy services,
	71610000 - Composition and purity testing and analysis services

2.6 Subject and scope of the contract

ETH Zürich has co-developed a novel product derived from olive pomace (sidestream from olive oil production) deemed for use in food products as an antioxidant. For the required premarket authorisation a wide range of technical data needs to be generated. The relevant guidance document for the scientific data in the EU is the «EFSA Guidance for submission for food additive evaluations».

2.7 Location where service is to be delivered

At the registered office of the bidder.

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

Yes

Remarks: Partial offers are only allowed for one complete lot.

3. Conditions

3.1 General conditions of participation

- completed and signed self-declaration (Annex 1)
- Acceptance of the General Terms and Conditions of the ETH Domain for the Procurement of Services (Annex 2)

3.2 Deposits/guarantees

none

3.3 Conditions of payment

30 days net after invoice date
Advance payments in excess of CHF 50,000 must be secured by a bank guarantee valid for at least 4 weeks beyond the planned delivery date.

3.4 Costs to be included

according to tender documents

3.5 Consortium of bidders

Permitted provided that one supplier takes overall responsibility. This provider is also the sole contractual partner of the client.

3.6 Subcontractor

see 3.5

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Application to receive the tendering documentation desired by: 29.03.2022
Costs: none
Conditions of payment: The documents will only be handed over on request. To do so, please send an e-mail with the signed non-disclosure agreement (NDA) to publictender@ethz.ch and ask for the tender documents. We will then send them to you by e-mail.

3.10 Languages

Languages for offers: German, English

Language of the procedure: English

Remarks: Tenders may be submitted in all three official languages of Switzerland. However, we ask the bidders to submit a tender in English whenever possible.

3.11 Validity of offers

up to: 30.06.2022

3.12 Supplying source of the tendering documentation

to obtain at the following address:
ETH Zürich
Abt. Finanzdienstleistungen,  attn Einkaufskoordination, SEW E22, Scheuchzerstrasse 70,  8092  Zürich,  Switzerland,  E-mail:  publictender@ethz.ch,  URL www.ethz.ch
Languages of documents: English
Further information for obtaining the tendering documentation: Please send us an e-mail message to publictender@ethz.ch with the signed non-disclosure agreement (NDA) to request the tender documents.

3.13 Conduct of dialogue

No

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

none

4.2 Terms of business

General Terms and Conditions (AGB) of the ETH Domain for the procurement of services, latest version.

4.3 On-site visit

No walk-through takes place.

4.4 Essential requirements

1a. For services provided in Switzerland
The contracting authority shall award public contracts for services in Switzerland only to a provider (hereinafter referred to as provider) which guarantees compliance with occupational health and safety regulations and working conditions for employees and equal pay for men and women.

1b. For services provided abroad
If the service is provided abroad, the provider must at least ensure compliance with the following core conventions of the International Labour Organisation (ILO core conventions):
- Convention No. 29 of 28 June 1930 concerning forced or compulsory labour (SR 0.822.713.9);
- Convention No. 87 of 9 July 1948 concerning Freedom of Association and Protection of the Right to Organise (SR 0.822.719.7);
- Convention No. 98 of 1 July 1949 concerning the Application of the Principles of the Right to Organise and to Bargain Collectively (SR 0.822.719.9);
- Convention No. 100 of 29 June 1951 concerning Equal Remuneration of Men and Women Workers for Work of Equal Value (SR 0.822.720.0);
- Convention No. 105 of 25 June 1957 concerning the Abolition of Forced Labour (SR 0.822.720.5);
- Convention No. 111 of 25 June 1958 concerning Discrimination in Respect of Employment and Occupation (SR 0.822.721.1);
- Convention No. 138 of 26 June 1973 concerning the minimum age for admission to employment
(SR 0.822.723.8);
- Convention No. 182 of 17 June 1999 concerning the prohibition and immediate action for the elimination of the worst forms of child labour (SR 0.822.728.2).

2. compliance with minimum social standards by subcontractors and subcontractors
The client requires that the subcontractors and subcontractors also comply with the minimum social standards listed above. If a subcontractor or subcontractor provides its services in Switzerland, it must comply with the minimum social regulations applicable in Switzerland pursuant to section 1a; if it provides its services abroad, it must at least comply with the ILO core conventions pursuant to section 1b.

A self-declaration must be submitted for confirmation.

4.6 Additional information

Additional option according to specifications 7.2.3 Option "In vitro genotoxicity study" (independent of lots A, B & C)

4.7 Official organ of publication

www.simap.ch

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA. Based on Article 52 paragraph 2 of the PPA, the appeal can be used only to establish that this decision violates federal law, but not to apply for its cancellation. Foreign providers are permitted to appeal only to the extent that the state in which they are domiciled grants reciprocal rights.