Invitation to tender

Date of publication Simap: 21.03.2022

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Paul Scherrer Institut
Procurement authority/Organizer: Paul Scherrer Institut,  attn Karin Marbot, Forschungsstrasse,  5232  Villigen,  Switzerland,  Telephone:  41 56 310 26 52,  Fax:  41 56 310 29 14,  E-mail:  karin.marbot@psi.ch

1.2 Offers should be sent to the following address

Address according to chapter 1.1

1.3 Desired deadline for questions in written form

08.04.2022

Remarks: If you have any questions when creating the offer, you can put this in anonymous form in the question forum on www.simap.ch. Too late placed questions can not be answered. The answers will be published in the
question forum on www.simap.ch.
For questions about confidential content, see the specification sheet

Fragen zu vertraulichen Inhalten siehe Pflichtenheft

1.4 Deadline for submitting offers

Date: 10.05.2022 Time of day: 16:00, Specific deadlines and formal requirements:  Specific deadlines and formal requirements: 1 copy in paper form, 1 copy in digital form (USB stick or Secure Download). Delivered Villigen PSI. The supplier is explicitly responsible for the exact correspondence between the paper copy and the electronic copy. In case of inconsistencies between the paper copy and the electronic copy, the following order applies:
1)Electronic copy
2)Paper copy
It is obligatory to deliver the tender sealed and to mark it explicitly "Subject of the tender PSI - may not be opened". In case of delivery by courier, the bidder is responsible for the timely arrival.
The postmark or barcode receipt of a Swiss or state-recognized foreign post office shall be decisive for meeting the deadline (company frankings shall not be considered as postmarks). The bidder must in any case ensure proof of the timeliness of the submission of the bid.

Alternative: digital entry of the offer by e-mail to publictenders@psi.ch. The following deadlines and formal requirements must be observed:
1)Entry deadline 9.05.2021, 16:00.
2)The correct receipt must be confirmed by PSI by 10.05.2021, 16:00 by means of a reply e-mail.
3) Subject: Project 220864 - Rebranding & Communication,
Offer "Company Name”
4) Size: max. 20 MB/e-mail

1.5 Date of the opening of bids:

11.05.2022, City:  PSI Villigen, Remarks:  The opening of the offers is carried out by at least two representatives of the client and is not public. A protocol of the opening of tenders will be made.

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Service category CPC:

[13] Advertising

2.2 Project title of the acquisition

Rebranding & Communication

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	79000000 - Business services: law, marketing, consulting, recruitment, printing and security,
	79340000 - Advertising and marketing services

2.6 Subject and scope of the contract

Professional support in the implementation of PSI's rebranding project in the period between Q4 2022 to Q4 2024.

2.7 Location where service is to be delivered

Villigen PSI

2.8 Duration of the contract, framework agreement or dynamic purchasing system

Start: 01.10.2022, End: 31.12.2024

This contract is subject to renewal: Yes

Description of renewals: Option 2: Work related to brand management and development as well as communication consultancy for five years

2.9 Options

Yes

Description of options: Option 1: Support for the implementation of the analogue measures.
Option 2: Work related to brand management and development as well as communication consultancy for five years

2.10 Award criteria

ZK 1.1 Project plan  Weighting 1220 
ZK 1.2 Work examples  Weighting 980 
ZK 1.3 Assessment of the strengths and weaknesses of the already developed analyses  Weighting 980 
ZK 1.4 Identification of challenges  Weighting 490 
ZK 1.5 Experience of the key team  Weighting 1220 
ZK 1.6 Handling resources sparingly  Weighting 360 
ZK 2 Prices and costs  Weighting 2500 
ZK 3.1 Vendor presentation: First implementation proposal for the future PSI logo.  Weighting 2000 
ZK 3.2 Vendor presentation: presentation techniques and appearance of key people  Weighting 250 

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Implementation date

Start 01.10.2022 and finish 31.12.2024

3. Conditions

3.1 General conditions of participation

According to requirements catalog, appendix 1 to the specification sheet

3.2 Deposits/guarantees

none

3.3 Conditions of payment

In accordance with the General Terms and Conditions of the Federal Government of September
2016, as of January 2021.

3.4 Costs to be included

according to specifications

3.5 Consortium of bidders

not admitted

3.6 Subcontractor

Admitted
If the provider uses subcontractors to perform the service, it assumes overall responsibility. It shall list all subcontractors involved with the roles assigned to them. The characteristic service is to be provided by the provider.

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: German, French, English, Italian

Language of the procedure: German

Remarks: Languages for offers: Preferably German and English

3.11 Validity of offers

180 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch,
or to obtain at the following address:
Paul Scherrer Institut,  attn Karin Marbot, Forschungsstrasse,  5232  Villigen,  Switzerland,  Telephone:  41 56 310 26 52,  Fax:  41 56 310 29 14,  E-mail:  karin.marbot@psi.ch
Documents of the invitation to tender are available from: 21.03.2022  until  10.05.2022
Languages of documents: German, English
Further information for obtaining the tendering documentation: Confidential documents of the tender documents can be obtained according to the specifications.

3.13 Conduct of dialogue

No

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

none

4.2 Terms of business

General Terms and Conditions of the Federal Government of September
2016, as of January 2021.
General terms and conditions of suppliers are expressly excluded.

4.3 On-site visit

There is no On-site visit

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.5 Already involved tenderers permitted to take part in the procedure

Scholtysik & Partner AG

4.6 Additional information

The provider must confirm acceptance of the terms and conditions (4.2) and the basic requirements (4.4) in writing.
in writing.

4.7 Official organ of publication

www.simap.ch

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.