Invitation to tender

Date of publication Simap: 25.11.2022

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Swissmedic, Beschaffungsmanagement
Procurement authority/Organizer: Swissmedic, Beschaffungsmanagement,  attn Markus Diethelm, Hallerstrasse 7,  3012  Bern,  Switzerland,  Telephone:  058 465 50 47,  Fax:  058 462 02 12,  E-mail:  markus.diethelm@swissmedic.ch,  URL www.swissmedic.ch

1.2 Offers should be sent to the following address

Address according to chapter 1.1

1.3 Desired deadline for questions in written form

12.12.2022

Remarks: Questions can only be asked in the Simap Forum.

1.4 Deadline for submitting offers

Date: 14.03.2023, Specific deadlines and formal requirements:  The complete tender must be sent by 14 March 2023 at the latest (date of postmark) in triplicate (2 copies on paper, one copy on USB stick) to the address in accordance with section 12.1 of the specifications.

Remark on the submission of tenders:

a) When submitted to the Swissmedic box (by the bidder or courier):
Submission must be made no later than the above-mentioned submission deadline, still during the opening hours of the lodge (i.e. Monday to Thursday, 08.00 - 12.00 / 13.30 - 17.00 and Friday 08.00 - 12.00 / 13.30 - 16.00, address as per section 12.1 of the specifications, against issue of a confirmation of receipt by Swissmedic.

b) In the case of submission by post:
The postmark or barcode receipt of a Swiss or state-recognised foreign post office is decisive for meeting the deadline (company frankings are not regarded as postmarks).

If the offer is submitted by post, the offeror must ensure that the offer has reached Swissmedic by 17 March 2023 at the latest. The latest submission date by post remains 14 March 2023.

c) When the offer is submitted to a diplomatic or consular representation of Switzerland abroad:
The provider is obliged to inform Swissmedic of the place of submission (incl. address) by e-mail to (markus.diethelm@swissmedic.ch) 10 days before the expiry of the submission deadline. In addition, it is obliged to send the confirmation of receipt of the corresponding representation to the contracting agency by e-mail by the submission deadline of the offer at the latest. The bidder must in any case ensure proof of the timeliness of the tender submission.

Tenders submitted too late can no longer be considered. They will be returned to the bidder.

1.5 Date of the opening of bids:

20.03.2023, Time of day:  08:00, City:  Bern

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Open procedure

1.8 Type of order

Supply order

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Type of supply order

Purchase

2.2 Project title of the acquisition

Mass spectrometer system (HPLC-(HR)MS)

2.3 Reference / project no.

WTO MS-TOF

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	38000000 - Laboratory, optical and precision equipments (excl. glasses)

2.6 Subject and scope of the contract

With this call for tenders, Swissmedic is procuring a high-resolution mass spectrometer (HR-MS) and a high-performance liquid chromatograph (HPLC). Detailed information can be found in the tender specifications.

2.7 Delivery location

Bern

2.8 Duration of the contract, framework agreement or dynamic purchasing system

60 months after contract was signed

This contract is subject to renewal: Yes

Description of renewals: The contract can optionally be extended to cover the entire lifecycle of 180 months.

2.9 Options

No

2.10 Award criteria

Reporting  Weighting max. 60 Pt. 
Calculation sum formula 1  Weighting max. 30 Pt. 
Calculation sum formula 2  Weighting max. 40 Pt. 
Mass accuracy 1  Weighting max. 60 Pt. 
Mass accuracy 2  Weighting max. 20 Pt. 
Medium resolution  Weighting max. 30 Pt. 
Quantification  Weighting max. 60 Pt. 
Spectrum library  Weighting max. 20 Pt. 
Polarity Switching  Weighting max. 20 Pt. 
APCI ionisation source  Weighting max. 10 Pt. 
Energy consumption  Weighting max. 20 Pt. 
Gas consumption  Weighting max. 20 Pt. 
Customer reference  Weighting max. 60 Pt. 
Comments:  The award criteria are explained in detail in the specifications and in Enclosure_B.

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Delivery date

Start 17.07.2023 and finish 18.07.2023

3. Conditions

3.1 General conditions of participation

According to tender documents

3.2 Deposits/guarantees

None

3.3 Conditions of payment

According to tender documents

3.4 Costs to be included

According to tender documents

3.5 Consortium of bidders

not permitted

3.6 Subcontractor

No, not when purchasing the system.

The initial qualification as well as the maintenance during the operation of the HPLC can be provided by the original manufacturer.

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Application to receive the tendering documentation desired by: 06.03.2023
Costs: none

3.10 Languages

Languages for offers: German

Language of the procedure: German

Remarks: The tender documents are only available in German.

Justification:
Pursuant to Art. 21 Para. 3 lit. b OPP [3], "Moreover, the tender documents may only be drawn up in an official language of the Confederation or, in the cases referred to in Article 20, in another language if:
...
b. the service is not to be provided in different language regions of Switzerland and does not have an impact on different language regions of Switzerland".

3.11 Validity of offers

180 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 25.11.2022
Languages of documents: German
Further information for obtaining the tendering documentation: The tender documents can be obtained exclusively from www.simap.ch.

3.13 Conduct of dialogue

No

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.2 Terms of business

According to tender documents

4.3 On-site visit

There is no walk-through.

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.5 Already involved tenderers permitted to take part in the procedure

None

4.6 Additional information

None

4.7 Official organ of publication

www.simap.ch

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.