Invitation to tender

Date of publication Simap: 17.05.2023

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Swissgrid AG
Procurement authority/Organizer: Swissgrid AG,  attn Evelyn Stilp, Bleichemattstrasse 31,  5001  Aarau,  Switzerland,  E-mail:  ausschreibungen-IT@swissgrid.ch,  URL www.swissgrid.ch

1.2 Offers should be sent to the following address

Address according to chapter 1.1

1.3 Desired deadline for questions in written form

16.06.2023

Remarks: Questions regarding the tender documents may be submitted on an ongoing basis within the above deadline for written questions exclusively via the Ariba Event Messenger function using the attached document "C5_Question Catalog".
Questions regarding technical problems can be sent directly to ausschreibungen-IT@swissgrid.ch and will be answered individually.

1.4 Deadline for submitting offers

Date: 14.07.2023 Time of day: 23:59, Specific deadlines and formal requirements:  The offer must be submitted electronically and in full with all enclosures via SAP Ariba. Late electronic submission of the offer will not be allowed by the system. It is strongly recommended to start creating the offer in SAP Ariba as early as possible, but at least several working days before the deadline.
Offers may not be transmitted in any other way (e.g. mail, post, personal delivery).

1.5 Date of the opening of bids:

17.07.2023, City:  Aarau, Remarks:  The opening of bids is not public.

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.2 Project title of the acquisition

Modern INtegration Environment (MINE)

2.3 Reference / project no.

Doc1457494676

2.4 Division into lots?

Yes (without specification)
Offers are possible for  all lots

2.5 Common Procurement Vocabulary

CPV:	48100000 - Industry specific software package,
	48700000 - Software package utilities,
	72000000 - IT services: consulting, software development, Internet and support

2.6 Subject and scope of the contract

Swissgrid has a set of application and data/service integration platforms in place that are managing, assuring, monitoring, and reporting on several hundred integration services (Web Services, File Transfers, Data Services, API’s).
With this tender, Swissgrid is looking for a supplier, who would offer a state-of-the-art set of Integration Components as future Enterprise Integration environment for Application, Data, and Systems including support and related services.

2.7 Location where service is to be delivered

All services are to be provided on the provider's own premises (off-site) as well as by prior agreement at Swissgrid in Aarau (on-site).

2.8 Duration of the contract, framework agreement or dynamic purchasing system

Start: 01.04.2024, End: 31.03.2036

This contract is subject to renewal: No

2.9 Options

Yes

Description of options: according to tender documents

2.10 Award criteria

AC1 Price  Weighting 35 
AC2 Quality of the offered solution  Weighting 30 
AC3 Qualification of the offered people  Weighting 7 
AC4 Sustainability efforts  Weighting 3 
AC5 Reservations to the contract draft  Weighting 5 
AC6 Supplier presentation  Weighting 10 
AC7 Proof of Concept  Weighting 10 

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

Remarks: Offers may be made on one or both lots. No partial offers is allowed within a lot.

3. Conditions

3.1 General conditions of participation

SAP Ariba Network Registration (free account), Submission of the qualification questionnaires and the offer via SAP Ariba and acceptance of the declaration of secrecy and confidentiality in SAP Ariba Sourcing. Detailed information regarding the use of SAP Ariba (creating an account, downloading the documents, qualification, submitting the offer, etc.) can be found in the information sheet available in the download area on simap.ch.

3.2 Deposits/guarantees

none

3.3 Conditions of payment

Invoices are issued in accordance with the tender documents. The payment period is 30 days net after receipt of the correct invoice.

3.4 Costs to be included

according to tender documents

3.5 Consortium of bidders

not permitted

3.6 Subcontractor

permitted

3.7 Eligibility criteria

based on the criteria given below:
- EC1 - Supplier qualification for the commodity group «Standard software»
- EC2 - Offer details
- EC3 - General Acceptance of the Draft Contract and the General Terms and Conditions
- EC4 - Service location
- EC5 - References
- EC6 - Personal security check
- EC7 - Fieldglass registration

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Application to receive the tendering documentation desired by: 09.06.2023
Costs: none

3.10 Languages

Languages for offers: German, English

Language of the procedure: English

3.11 Validity of offers

10 Months after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 17.05.2023  until  09.06.2023
Languages of documents: English
Further information for obtaining the tendering documentation: To receive the tender documents, the information listed in the information sheet must be sent to ausschreibungen-IT@swissgrid.ch and the declaration of secrecy and confidentiality must be accepted after registration in the SAP Ariba Network.
After the declaration of secrecy and confidentiality has been accepted the supplier is authorized to download the entire tender documents from Swissgrid electronically via SAP Ariba. All employees of the supplier and of the subcontractors involved in the tendering process must be instructed accordingly and are equally bound by the terms of the declaration of secrecy and confidentiality. The declaration of secrecy and confidentiality of the subcontractors included in the offer must be enclosed with the offer.

3.13 Conduct of dialogue

No

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

none

4.2 Terms of business

according to tender documents

4.3 On-site visit

none

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.7 Official organ of publication

simap.ch

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.