Invitation to tender

Date of publication Simap: 12.06.2023

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: compenswiss (Fonds de compensation AVS/AI/APG)
Procurement authority/Organizer: compenswiss (Fonds de compensation AVS/AI/APG),  attn Legal - Acquisition 0004, Boulevard Georges-Favon 6,  1204  Genève,  Switzerland,  E-mail:  ACQ-0004-PMS1631SelectionPMS@compenswiss.ch,  URL www.compenswiss.ch

1.2 Offers should be sent to the following address

Address according to chapter 1.1

1.3 Desired deadline for questions in written form

28.06.2023

1.4 Deadline for submitting offers

Date: 07.08.2023

1.5 Date of the opening of bids:

08.08.2023, City:  Boulevard Georges-Favon 6, 1204 Geneva Switzerland

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.2 Project title of the acquisition

Selection and implementation of a Portfolio Management System (PMS)

2.3 Reference / project no.

PMS - acquisition 0004

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	66110000 - Banking services,
	72260000 - Software-related services

2.6 Subject and scope of the contract

The purpose of this invitation to tender is to select a new Portfolio Management System (PMS) for both the management of compenswiss’ assets (internal management) and the monitoring of the entire portfolio (securities and cash liquidity).

2.7 Location where service is to be delivered

Boulevard Georges-Favon 6, 1204 Geneva, Switzerland

2.8 Duration of the contract, framework agreement or dynamic purchasing system

Start: 01.01.2024, End: 31.12.2028

This contract is subject to renewal: Yes

Description of renewals: From 01.01.2029 to 31.12.2033

2.9 Options

Yes

Description of options: - Outsourcing of the Investment Monitoring activity (Post Trade Compliance)
- Outsourcing of the Performance Calculation and Reporting activity
- Outsourcing of the Back-Office activity
- Extension of the contract from 01.01.2029 to 31.12.2033

2.10 Award criteria

Functional Criteria  Weighting 50% 
Non-Functional Criteria  Weighting 10% 
Pricing  Weighting 20% 
Proof Of Concept (PoC)  Weighting 20% 
Comments:  The procedure will be conducted in two phases (1 and 2). At the end of evaluation phase 1, the awarding authority will subject all valid tenders to a first evaluation and rank them. Subsequently, and if possible, the three highest ranked bids will be evaluated in detail and qualify for the Proof of Concept within the meaning of art. 40 para. 2 PPA; it should be noted that bids not accepted at the end of evaluation phase 1 may be requalified at a later stage for the evaluation phase 2.

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Implementation date

Start 01.01.2024 and finish 31.12.2028

Remarks: Start of the implementation phase of the PMS for compenswiss: 01.01.2024.

3. Conditions

3.2 Deposits/guarantees

None

3.3 Conditions of payment

Within 30 days of receipt of the invoice, net in CHF, plus VAT, provided that the invoice is correctly submitted via e-billing.

3.5 Consortium of bidders

Permitted. If the tenderer is taking part in the procedure as a bidding consortium, an enterprise must be designated as the lead (substitution, coordination). The tenderer must list all participants, together with their assigned roles.

3.6 Subcontractor

Permitted. If the tenderer involves subcontractors for contract performance, the tenderer will assume overall responsibility. The tenderer must list all subcontractors involved, together with their assigned roles.

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: German, French, English

Language of the procedure: English

Remarks: The choice of language of the procedure was made in accordance with Art. 22 para. 2 PPO in conjunction with Art. 20 para. 1 let. b PPO.

3.11 Validity of offers

180 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

to obtain at the following address:
compenswiss (Fonds de compensation AVS/AI/APG),  attn Legal - acquisition 0004, Boulevard Georges-Favon 6,  1204  Geneva,  Switzerland,  E-mail:  ACQ-0004-PMS1631SelectionPMS@compenswiss.ch,  URL www.compenswiss.ch
Documents of the invitation to tender are available from: 12.06.2023  until  07.08.2023
Languages of documents: English
Further information for obtaining the tendering documentation: The tender documents will be sent electronically upon receipt of a duly signed declaration of confidentiality in accordance with market standards and applicable Swiss law (to be sent to the procurement e-mail address).

3.13 Conduct of dialogue

No

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.2 Terms of business

As a general rule, compenswiss applies its own GTC, i.e. the following:
-GTC for IT-Services
-GTC for the Procurement and Maintenance of Standard Software
These are included in the tender documents. Tenderers are required to indicate which clauses of compenswiss’ GTC they would not be able to accept and to provide, for information only, their standard agreement and GTC, indicating which clauses they consider non-negotiable and a deal breaker. compenswiss will not be able to accept clauses that are not abiding to the Swiss regulations it is governed by.

4.3 On-site visit

Remain reserved

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.7 Official organ of publication

www.simap.ch

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.