Invitation to tender

Date of publication Simap: 04.12.2023

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Schweizerische Bundesbahnen (SBB)
Procurement authority/Organizer: SBB Informatik,  attn Romeo Heinzen, Hilfikerstrasse 3,  3000  Bern 65,  Switzerland,  Telephone:  000,  E-mail:  it.sdl@sbb.ch

1.2 Offers should be sent to the following address

Tenders will be accepted exclusively via SAP Ariba., o,  000  000,  Switzerland,  Telephone:  000,  E-mail:  o@o.ch

1.3 Desired deadline for questions in written form

Remarks: Questions in connection with these invitation-to tender-documents can be submitted until 13.12.2023 using the "Questions TDs+Contract" Annex to email address it.sdl@sbb.ch and quoting in the subject line «RMSW: Questions on TDs+Contract». The form must be sent as a Word document. Replies will be published promptly and exclusively on SAP Ariba.

1.4 Deadline for submitting offers

Date: 29.01.2024 Time of day: 12:00, Specific deadlines and formal requirements:  Tenders must be submitted no later than 29.01.2024, 12:00 in SAP Ariba. Tenders will be accepted exclusively via SAP Ariba.

1.5 Date of the opening of bids:

30.01.2024

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.2 Project title of the acquisition

Risk Management Software for Energy Trading (RMSW)

2.3 Reference / project no.

Doc1690055150 (ARIBA-Event Number)

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	72000000 - IT services: consulting, software development, Internet and support

2.6 Subject and scope of the contract

Stand-alone standard software is sought, to be operated by the successful tenderer (software-as-a-service) to assist with energy trading by evaluating and analysing risks in the electricity market environment. The software should possess functionalities such as:

•Monitoring of risk measures such as value-at-risk (VaR) and profit-at-risk
•Backtesting the VaR
•Producing reports
•Modelling stress scenarios
•Illustrating counterparty risks

The full procurement object can be found in the tender documents.

2.7 Location where service is to be delivered

Where possible and reasonable, the service is to be provided or deliveries made at SBB in the Bern area or in other German-speaking SBB locations.

2.8 Duration of the contract, framework agreement or dynamic purchasing system

60 months after contract was signed

This contract is subject to renewal: Yes

Description of renewals: The contract will be concluded for a period of five (5) years, with the option of extending it three (3) times, in each case by one (1) year.

2.9 Options

No

2.10 Award criteria

Based on the criteria given in the documentation

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Implementation date

Remarks: It is expected that provision of the service will start in Q2 2024 or once the contract has been signed.

3. Conditions

3.2 Deposits/guarantees

none

3.5 Consortium of bidders

Tender consortiums are not permitted.

3.6 Subcontractor

When submitting their tenders, tenderers must declare their subcontractors in the "Contract Modifications" Annex. If tenderers request the use of subcontractors, they must also specify, in respect of each subcontractor, the element of the work for which these subcontractors are to be employed.

3.7 Eligibility criteria

based on the criteria given below:
EC 1.1: Ability to take on the task
EC 2.1: Language used for communication
EC 3.1: Experience in project management and in the energy sector

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: German, French, English, Italian

Language of the procedure: German

Remarks: Advance notice of this procurement project was published in Simap on 23.08.2023. SBB did not receive any applications requesting a French translation of the invitation-to-tender documents within the stated deadline. The invitation-to-tender documents are therefore only available in German. The tender documents (less the frame-work agreement) are also available in English. Any contract will be concluded exclusively in German.

3.11 Validity of offers

12 Months after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

to obtain at the following address:
Digital Procurement – Digitaler Einkauf SBB, Hilfikerstrasse 3,  3000  Bern 65,  Switzerland
Languages of documents: German, English
Further information for obtaining the tendering documentation: The tender documents are made available exclusively on SAP Ariba. To access the procurement event on SAP Ariba, interested parties should send an e-mail to dp2go@sbb.ch with the following information:

- Doc ID (project number as per section 2.3)
- Title of the tender
- Ariba – Bidder ID (if available)
- Company name
- Supplier address
- First name, surname and e-mail address of contact person

After receiving the e-mail, the interested party will have access to the documents within one working day.

3.13 Conduct of dialogue

No

4. Other information

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.6 Additional information

SBB need only accept tenders from Switzerland / the EU / EFTA or the UK.

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.