Invitation to tender

Date of publication Simap: 18.01.2024

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Swissmedic, Beschaffungsmanagement
Procurement authority/Organizer: Swissmedic, Beschaffungsmanagement,  attn Markus Diethelm, Hallerstrasse 7,  3012  Bern,  Switzerland,  Telephone:  058 465 50 47,  Fax:  058 462 02 12,  E-mail:  markus.diethelm@swissmedic.ch,  URL www.swissmedic.ch

1.2 Offers should be sent to the following address

Address according to chapter 1.1

1.3 Desired deadline for questions in written form

23.04.2024

Remarks: Questions can only be asked in the Simap Forum.

1.4 Deadline for submitting offers

Date: 08.05.2024, Specific deadlines and formal requirements:  The complete offer must be sent in triplicate (2 copies in paper form, single copy on USB stick) by 8 May 2024 (date of postmark) at the latest to the address specified in section 12.1 of the specifications.

Note on the submission of tenders:

a) When handed in at the Swissmedic box (by supplier or courier): The submission must be made by the above-mentioned submission deadline at the latest, still during the opening hours of the box (i.e. Monday to Thursday, 08.00 - 12.00 / 13.30 - 17.00 and Friday 08.00 - 12.00 / 13.30 - 16.00, address as per Chapter 12.1 of the specifications, against issue of a Swissmedic acknowledgement of receipt.

b) If submitted by post: The postmark or barcode receipt from a Swiss or state-recognised foreign post office is decisive for compliance with the deadline (company frankings do not count as postmarks).

When submitting by post, the bidder must ensure that the bid has reached Swissmedic by 15 May 2024 at the latest. The latest submission date by post is 8 May 2024.

c) When submitting the offer to a Swiss diplomatic or consular representation abroad: The offeror is obliged to inform Swissmedic of the submission location (incl. address) by e-mail to (markus.diethelm@swissmedic.ch) 10 days before the submission deadline. In addition, it is obliged to send the confirmation of receipt of the corresponding representation to the client by e-mail at the latest by the deadline for submission of the offer. In all cases, the bidder must ensure proof of the timeliness of the submission of the tender.

Tenders submitted too late can no longer be considered. They will be returned to the bidder.

1.5 Date of the opening of bids:

16.05.2024, Time of day:  08:00, City:  Bern

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Open procedure

1.8 Type of order

Supply order

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.1 Type of supply order

Purchase

2.2 Project title of the acquisition

Triple Quadrupol Massenspektrometer-System mit (U)HPLC (LC-TQ-MS)

2.3 Reference / project no.

WTO LC-TQ-MS

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	38000000 - Laboratory, optical and precision equipments (excl. glasses)

2.6 Subject and scope of the contract

With this tender, Swissmedic is procuring a triple quadrupole mass spectrometer system with a (U)HPLC, including qualification, maintenance, support and training. The procurement is intended to cover the entire lifecycle of approx. 15 years. Detailed information can be found in the tender specifications.

2.7 Delivery location

Freiburgstrasse 139, 3008 Bern

2.8 Duration of the contract, framework agreement or dynamic purchasing system

Start: 15.07.2024, End: 14.07.2039

This contract is subject to renewal: Yes

Description of renewals: The basic term is 5 years. The contract can be optionally extended twice by Swissmedic for 5 years each time, up to a maximum of 14 July 2039.

2.9 Options

No

2.10 Award criteria

LLOQ based on sample A  Weighting 8% 
Linear range based on the sample A  Weighting 8% 
RSD (%) of the integral areas of the multiple injection at LOQ  Weighting 8% 
Steps in MRM method development  Weighting 5% 
Analysis (i.e. quantification) of samples using the supplied software, including report generation  Weighting 5% 
Average energy consumption  Weighting 2% 
Average gas consumption  Weighting 2% 
Customer reference for a delivered complete system of the same type  Weighting 7% 
Costs  Weighting 30% 
Presentation  Weighting 25% 

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Delivery date

Start 02.09.2024

3. Conditions

3.1 General conditions of participation

according to tender documents

3.2 Deposits/guarantees

None

3.3 Conditions of payment

according to tender documents

3.4 Costs to be included

according to tender documents

3.5 Consortium of bidders

not authorised

3.6 Subcontractor

Not authorised when the system is purchased.

Initial qualification and maintenance during operation of the HPLC can be provided by the original manufacturer.

3.7 Eligibility criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Application to receive the tendering documentation desired by: 03.05.2024
Costs: none

3.10 Languages

Languages for offers: German, French

Language of the procedure: German

3.11 Validity of offers

180 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 18.01.2024  until  03.05.2024
Languages of documents: German
Further information for obtaining the tendering documentation: German

The tender documents are only available in German. Justification:

According to Art. 21 para. 3 lit. b VöB [3], "Moreover, the tender documents may only be drawn up in an official language of the Confederation or, in the cases referred to in Article 20, in another language if:
...
b. the service is not to be provided in different language regions of Switzerland and does not have an impact on different language regions of Switzerland."

3.13 Conduct of dialogue

No

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.2 Terms of business

according to tender documents

4.3 On-site visit

There is no inspection.

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.5 Already involved tenderers permitted to take part in the procedure

None

4.6 Additional information

None

4.7 Official organ of publication

www.simap.ch

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.