Invitation to tender

Date of publication Simap: 13.03.2024

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Schweizerische Bundesbahnen (SBB)
Procurement authority/Organizer: SBB Informatik,  attn Frau Antje Biesgen, Hilfikerstrasse 3,  3000  Bern 65,  Switzerland,  Telephone:  000,  E-mail:  it.sdl@sbb.ch

1.2 Applications for participation should be sent to the following address

Address according to chapter 1.1

1.3 Desired deadline for questions in written form

22.03.2024

Remarks: Direct personal contact between applicants and SBB regarding this procurement project is prohibited.
Questions relating to these pre-qualification documents can be sent via e-mail until 22 March 2024 using the ‘PQD questions’ annex to it.sdl@sbb.ch with the subject ‘EDR solution in the OT environment: questions about PQD’. The form must be sent as a Word document. Replies will be published promptly and exclusively on Simap

1.4 Deadline for submitting applications for participation

Date: 09.04.2024, Specific deadlines and formal requirements:  The application for participation must be submitted by registered letter to the above address no later than 09.04.2024 (date of postmark)

1.5 Date of the opening of bids:

11.04.2024

1.6 Type of contracting authority

Decentralized federal administration - public-legal organizations of the federation and other supporting organisations assuming federal tasks

1.7 Type of procedure

Selective procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

Yes

2. Objects of procurement

2.2 Project title of the acquisition

Endpoint Detection and Response solution in the OT environment

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	72000000 - IT services: consulting, software development, Internet and support

2.6 Subject and scope of the contract

We are looking for an EDR solution that can be set up and operated “on the premises” with a sensibly coordinated architecture within an SBB network perimeter. It should fulfil the following criteria:
• The solution must ensure that endpoints that do not have access to a public network can be protected
• The solution must be operable “on the premises” using a central management console
• The solution must support Windows and Linux systems from the last 25 years
• The central management console must have multi-client capability so that each organisational unit has its own dashboard for administering its endpoints.

The full procurement object can be found in the tender documents.

2.7 Location where service is to be delivered

Vor Ort Dienstleistungen sowie Lieferungen sind zwingend bei der SBB (Raum Bern) zu erbringen.

2.8 Duration of the contract, framework agreement or dynamic purchasing system

60 months after contract was signed

This contract is subject to renewal: Yes

Description of renewals: The licencing and support agreement is concluded for a term of five (5) years, with the option to extend this five (5) times by one (1) year each time.

2.9 Options

Yes

Description of options: All options and/or service packages are published in the tender documentation.

SBB makes a fixed award for SP1 to the best-placed bidder (successful tenderer). SBB concludes the contract for SP1 with this company. The other SPs are retained as options.
All companies receive an option to provide services. If SBB decides to terminate the contract with the successful tenderer, SBB will conclude a contract according to the ranking order within the first 24 months of the award. If one of these other companies expressly declares to SBB that it is waiving its option on all service packages for the provision of services, this company is no longer bound by its offer and the corresponding reserved services.

2.10 Award criteria

All criteria together  Weighting 100% 
Comments:  The contract award criteria, including weighting, will be published with the tender documents.

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Implementation date

Remarks: The provision of services begins after the contract has been signed.

3. Conditions

3.2 Deposits/guarantees

None

3.5 Consortium of bidders

Bidding consortiums are not permitted.

3.6 Subcontractor

If the applicant qualifies for the bid stage, the following applies:
Bidders will have the opportunity to present the subcontractors they intend to work with to SBB as part of the questions round. They will complete the ‘Questions_TDs+Contract’ document and send it to SBB in accordance with the provisions of the questions round. When answering the questions, SBB will notify the relevant bidder of any objections it may have to a sub-contractor. In this case, the bidder will either undertake the work without this sub-contractor or substitute that sub-contractor for another.
When submitting their bid, the bidder will have to declare any sub-contractors in the annex ‘Contract amendments’. If the bidder uses sub-contractors, they will have to submit this for each sub-contractor whose service elements are to be used.

3.7 Eligibility criteria

based on the criteria given below:
EK1.1 Ability to take on the entire order
EK2.1 Communication and documentation language
EK2.2 Support organisation
EK3.1 Support for systems and system versions
EK3.2 Expertise/experience (references)

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the documents for participation

Costs: none

3.11 Intended date for the determination of the selected participants

02.05.2024

3.12 Intended deadline for submitting offers

08.07.2024

3.13 Languages

Languages for applications for participation: German, French, English, Italian

Language of the procedure: German

3.14 Validity of offers

27 Months after deadline for receipt of offers

3.15 Source for documents for participation in prequalification

at www.simap.ch
Language of the participation documents: German, French, English

3.16 Conduct of dialogue

No

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.4 Essential requirements

The contractor shall award this contract only to bidders who comply with the conditions stipulated in the tender documents and the legislation, in particular occupational health and safety regulations, rules on working conditions, equal pay regulations, as well as environmental law, competition law and anti-corruption provisions.

4.6 Additional information

SBB may only accept bids from Switzerland/the EU/EFTA or the UK.

4.8 Procedures for appeal

In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.