Invitation to tender

Date of publication Simap: 01.05.2017

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Ministry of Mining and Energy (MoME), Serbia
Procurement authority/Organizer: State Secretariat for Economic Affairs (SECO)
Economic Cooperation and Development
Infrastructure Financing (WEIN),  attn Sibylle Haegler, Holzikofenweg 36,  3003  Berne,  Switzerland,  E-mail:  sibylle.haegler@seco.admin.ch

1.2 Offers should be sent to the following address

State Secretariat for Economic Affairs (SECO)
Economic Cooperation and Development
Infrastructure Financing (WEIN),  attn Sibylle Haegler (PERSOENLICH), Holzikofenweg 36,  3003  Berne,  Switzerland,  E-mail:  sibylle.haegler@seco.admin.ch

1.3 Desired deadline for questions in written form

31.05.2017

Remarks: Questions should be sent to the contact mentioned above, E-mail: sibylle.haegler@seco.admin.ch

1.4 Deadline for submitting offers

Date: 29.06.2017 Time of day: 15:00, Specific deadlines and formal requirements:  Date and time of receipt at SECO office is relevant. Late arriving offers will be rejected and returned unopend.

Consultants must submit an original and two hard copies as well as one electronic copy (on CD or USB stick).

The Bidders shall submit a completely filled and duly signed Proposal Submission Form (see Section III) to introduce their offers.

The information on the envelope shall include:
Implementation Consultancy for the MEEMP, Serbia

DO NOT OPEN EXCEPT IN PRESENCE OF THE BID OPENING COMMITTEE

NICHT ÖFFNEN AUSSER IN ANWESENHEIT DES OFFERTÖFFNUNGSKOMMITTEES

1.5 Date of the opening of bids:

30.06.2017, Remarks:  A public opening is not foreseen. The offers will be opened by a SECO internal bid opening committee after the submission deadline.

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

No

2. Objects of procurement

2.1 Service category CPC:

[27] Other services

2.2 Project title of the acquisition

Implementation Consultancy Services, Capacity Development and Introduction of the European Energy Award for the Municipal Energy Efficiency and Management Project (MEEMP), Serbia

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	71336000 - Engineering support services,
	71314200 - Energy-management services,
	71314300 - Energy-efficiency consultancy services,
	71700000 - Monitoring and control services,
	80511000 - Staff training services

2.6 Subject and scope of the contract

1. Implementation consultancy services related to the procurement and implementation of the investments in energy efficiency and renewable energy measures (rehabilitation of public buildings);
2. Capacity development for four municipalities in Serbia;
3. Introduction of the European Energy Award (EEA) energy management system at the municipal level.

More details on the services are provided in the Terms of Reference.

2.7 Location where service is to be delivered

Serbia

2.8 Duration of the contract, framework agreement or dynamic purchasing system

42 months after contract was signed

This contract is subject to renewal: Yes

Description of renewals: The Client envisages the need for continuity for downstream work:

The Client keeps the right to extend the contract resulting of this tender procedure to assure continuity, should the project implementation make this necessary.

2.9 Options

No

2.10 Award criteria

Qualification and experience of nominated team  Weighting 40 
Adequacy of the proposed approach and methodology  Weighting 25 
Price  Weighting 25 
Experience/References of firm or Joint Venture  Weighting 10 
Comments:  For details refer to the documentation.

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Implementation date

Remarks: Implementation is expected to start in September 2017 in Serbia.

3. Conditions

3.1 General conditions of participation

a) tendering firms (all members of a joint venture respectively) shall be registered in their country’s official commercial register;
b) signed Confirmation of Compliance with health and safety rules and regulations and equality between men and women in regard to equal wages stipulated by Swiss law (Section IV.G)

3.2 Deposits/guarantees

None

3.5 Consortium of bidders

Permitted

3.6 Subcontractor

Permitted, subcontractor’s annual turnover may not be added up to the main bidder’s for qualification but reference projects of subcontractors will be taken into account.

3.7 Eligibility criteria

based on the criteria given below:
1.) Minimum annual average turnover over the last 3 years: CHF 2’000’000
(main consultant excluding subcontractors or sum for all members of a Joint Ven-ture/Consortium).

2.) References (all references of participating firms are counted including subcontractors) from the last 10 years
- Minimum 3 reference projects in the technical part (thermal rehabilitation of buildings) of similar nature in transition or developing countries
- Minimum 2 references to projects containing capacity development measures at municipal level), preferably in transition or developing countries and with similar projects
- Minimum 2 references to "European Energy Award" introduction and advisory projects over the last five years

3.8 Evidence required

based on the evidence given below:
1. Copies of annual reports with audited income statements
2. List of reference projects with indication of people who may be contacted regarding these references

3.9 Conditions for obtaining the tendering documentation

Costs: none
Conditions of payment: no specific requirement Costs: none

3.10 Languages

Languages for offers: English

3.11 Validity of offers

120 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Languages of documents: English

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.3 On-site visit

remain reserved

4.4 Essential requirements

The client only awards public commissions for services in Switzerland to tenderers who comply with job security regulations and the conditions of work for employees, and provide equal payment for men and women.

4.7 Official organ of publication

www.simap.ch

4.8 Procedures for appeal

The project is ruled by a project agreement between Switzerland and Serbia. Any rights of redress are excluded.