Invitation to tender

Date of publication Simap: 05.05.2017

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: State Secretariat for Economic Affairs (SECO), Economic Cooperation and Development, Infrastructure Financing (WEIN)
Procurement authority/Organizer: State Secretariat for Economic Affairs (SECO)
Economic Cooperation and Development
Infrastructure Financing (WEIN),  attn Sibylle Hägler, Holzikofenweg 36,  3003  Berne,  Switzerland,  Telephone:  without indications,  Fax:  without indications,  E-mail:  sibylle.haegler@seco.admin.ch

1.2 Offers should be sent to the following address

State Secretariat for Economic Affairs (SECO)
Economic Cooperation and Development
Infrastructure Financing (WEIN),  attn Sibylle Hägler, Holzikofenweg 36,  3003  Berne,  Switzerland,  Telephone:  without indications,  Fax:  without indications,  E-mail:  sibylle.haegler@seco.admin.ch

1.3 Desired deadline for questions in written form

02.06.2017

1.4 Deadline for submitting offers

Date: 21.06.2017 Time of day: 15:00, Specific deadlines and formal requirements:  Date and time of receipt at SECO office is relevant. Late arriving offers will be rejected and returned unopenend.

Consultants must submit an original and two hard copies as well as one electronic copy (on CD or USB stick

The Bidders shall submit a completely filled and duly signed Proposal Submission Form (see Section III) to introduce their offers.

The information on the envelope shall include
Implementation Consultancy for the MDRRP, Serbia

DO NOT OPEN EXCEPT IN PRESENCE OF THE BID OPENING COMMITTEE

NICHT ÖFFNEN AUSSER IN ANWESENHEIT DES OFFERTÖFFNUNGSKOMMITTEES

1.5 Date of the opening of bids:

23.06.2017, Time of day:  15:00, Remarks:  A public opening is not foreseen. The offers will be opened by a SECO internal bid opening committee after the submission deadline.

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

No

2. Objects of procurement

2.2 Project title of the acquisition

Implementation Consultancy for the Municipal Disaster Risk Reduction Project (MDRRP), Serbia

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	71336000 - Engineering support services,
	71700000 - Monitoring and control services,
	80511000 - Staff training services,
	71313410 - Risk or hazard assessment for construction,
	90721800 - Natural risks or hazards protection services,
	45246400 - Flood-prevention works,
	71400000 - Urban planning and landscape architectural services,
	71300000 - Engineering services

2.6 Subject and scope of the contract

• Implementation consultancy services related to the procurement and implementation of DRR infrastructure investments (flood prevention)
• Capacity development for two municipalities in Serbia;

More details on the services are provided in the Terms of Reference

2.7 Location where service is to be delivered

Serbia

2.8 Duration of the contract, framework agreement or dynamic purchasing system

42 months after contract was signed

This contract is subject to renewal: Yes

Description of renewals: Description of potential renewals: The Client might envisage the need for continuity for downstream work: The Client keeps the right to extend the contract resulting of this tender procedure to assure continuity, should the project implementation make this necessary.

2.9 Options

No

2.10 Award criteria

Qualification and experience of nominated team  Weighting 40 
Adequacy of the proposed approach and methodology  Weighting 25 
Price  Weighting 25 
Experience/References of firm or Joint Venture  Weighting 10 
Comments:  For details refer to the documentation

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Implementation date

Remarks: Implementation is expected to start in September 2017 in Serbia.

3. Conditions

3.1 General conditions of participation

a) tendering firms (all members of a joint venture respectively) shall be registered in their country’s official commercial register;
b) signed Confirmation of Compliance with health and safety rules and regulations and equality between men and women in regard to equal wages

3.2 Deposits/guarantees

None

3.3 Conditions of payment

without indications

3.4 Costs to be included

without indications

3.5 Consortium of bidders

Permitted

3.6 Subcontractor

Permitted, subcontractor’s annual turnover may not be added up to the main bidder’s for qualification but reference projects of subcontractors will be taken into account.

3.7 Eligibility criteria

based on the criteria given below:
Based on the criteria given below:
1. Minimum annual average turnover over the last 3 years: CHF 500’000 (main consultant excluding subcontractors or sum for all members of a Joint Venture/Consortium).
2. References (all references of participating firms are counted including subcontractors) from the last 10 years:

- Minimum 3 reference projects with implementation of investment measures in the field of DRR in transition or developing countries
- Minimum 2 references projects containing capacity development measures at municipal level, preferably in transition or developing countries and with similar projects (preferably in the field of DRR)

3.8 Evidence required

based on the evidence given below:
1. Copies of annual reports with audited income statements
2. List of reference projects with indication of people who may be contacted regarding these references

3.9 Conditions for obtaining the tendering documentation

Application to receive the tendering documentation desired by: 20.06.2017
Costs: none
Conditions of payment: no specific requirement

3.10 Languages

Languages for offers: English

3.11 Validity of offers

120 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 05.05.2017  until  20.06.2017
Languages of documents: English
Further information for obtaining the tendering documentation: Please register as a bidder on simap.ch to obtain the documentation.

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.3 On-site visit

remain reserved

4.4 Essential requirements

The client only awards public commissions for services to tenderers who comply with job security regulations and the conditions of work for employees in Switzerland and provide equal payment for men and women.

4.7 Official organ of publication

www.simap.ch

4.8 Procedures for appeal

The project is ruled by a project agreement between Switzerland and Serbia. Any rights of redress are excluded.