Invitation to tender

Date of publication Simap: 27.09.2017

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Ministry of Mines and Energy (MINMINAS), Colombia Mining and Energy Planning Unit (UPME)
Procurement authority/Organizer: Federal Department of Economic Affairs,
Education and Research EAER
State Secretariat for Economic Affairs, SECO,  attn Nicole von Reitzenstein, Holzikofenweg 36,  3003  Berne,  Switzerland,  E-mail:  nicole.vonreitzenstein@seco.admin.ch

1.2 Offers should be sent to the following address

State Secretariat for Economic Affairs, SECO
Economic Cooperation and Development
Infrastructure Financing (WEIN),  attn Nicole von Reitzenstein, Holzikofenweg 36,  3003  Berne,  Switzerland,  E-mail:  nicole.vonreitzenstein@seco.admin.ch

1.3 Desired deadline for questions in written form

25.10.2017

Remarks: Any question should be submitted to nicole.vonreitzenstein@seco.admin.ch and natalia.mayorga@eda.admin.ch. Answers will be provided to all tenderers having retrieved/ordered the tender documents. SECO will not indicate the questions’ origin. Written answers to these requests will be published on simap, as well as sent to all tenderers by 2. November at the latest.

1.4 Deadline for submitting offers

Date: 20.11.2017 Time of day: 10:00, Specific deadlines and formal requirements:  The form of the offer shall consist of one (1) original hardcopy and one (1) electronic copy (CD or USB stick) in English. The information on the envelope should include the reference "Implementing Agency Mandate – Energy Cities Program in Colombia" and shall be labeled as CONFIDENTIAL.
Proposals received after this deadline will be rejected unopened.

1.5 Date of the opening of bids:

20.11.2017, Time of day:  11:00, City:  Berne, Remarks:  No public opening ceremony is foreseen. The offers will be opened by a SECO inernal bid opening committee after the submission deadline.

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 Scope of international treaties

No

2. Objects of procurement

2.1 Service category CPC:

[27] Other services

2.2 Project title of the acquisition

Implementing Agency Mandate – Energy Cities Program (EEA) in Colombia

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	71336000 - Engineering support services,
	71314200 - Energy-management services,
	71314300 - Energy-efficiency consultancy services,
	71700000 - Monitoring and control services,
	80511000 - Staff training services,
	09330000 - Solar energy

2.6 Subject and scope of the contract

The Implementing Agency – subject of this tender - will be responsible for the overall project management and implementation of five components of the Project (distributed in phase I and II):
(1) EEA Consultancy Services for 3 pilot cities
(2) Technical Assistance and Implementation of quick-win projects (one project per city);
(3) Capacity development and awareness in the three pilot cities and at national level (transversal component)
(4) Design of a possible institutionalization of the Colombian EEA at national level
(5) Option: Implementation of preliminary phase of the Colombian EEA at national level.

2.7 Location where service is to be delivered

Colombia

2.8 Duration of the contract, framework agreement or dynamic purchasing system

36 months after contract was signed

This contract is subject to renewal: Yes

Description of renewals: Support after this Project by national and potentially international experts may be needed to kick-start the certification process at national level as a basis for the extension to other cities. A scaling up to more cities will require more time and might be subject of a follow-up mandate.

2.9 Options

Yes

Description of options: Option A - Component 5 will only be implemented if the first phase was successful and the commitment by relevant institutions justifies the introduction of an EEA at national level and its scaling up to more municipalities. It shall therefore be offered as an option.

Option B - Within component 3 (Capacity Development and awareness in the three pilot cities and at national level); Study trip to Switzerland for relevant stakeholders can be added as an option in the offer.

2.10 Award criteria

Qualification and experience of the nominated team  Weighting 45 
Adequacy of proposed approach and methodology  Weighting 27 
Financial offer  Weighting 20 
Qualification and track record of the bidding company/consortium  Weighting 8 
Comments:  For details refer to the tender documents.

2.11 Will variants be accepted?

No

2.12 Are partial offers permitted?

No

2.13 Implementation date

1 Days after contract was signed

Remarks: Implmentation is expected to start in Q1, 2018.

3. Conditions

3.1 General conditions of participation

1. Legal integrity: Confirmation that the tenderer is not the defendant in litigation in any court that, if found against the tenderer, could have a detrimental effect on the tenderer's ability to perform the contract.
2. Integrity of the offer: The consultant meets all requirements and the offer covers all sections in accordance with "Instructions to Bidders", including a signed confirmation of "compliance with health and safety regulations and regulations and equality between men and women as regards equality of wages stipulated in the ILO Conventions. "

3.2 Deposits/guarantees

None

3.5 Consortium of bidders

Permitted

3.6 Subcontractor

Permitted. Subcontractor's annual turnover may not be added to the main bidder's turnover. Reference project of the subcontractor will be taken into account.

3.7 Eligibility criteria

based on the criteria given below:
1. Minimum annual average turnover over the last 3 years: CHF 3’000’000 (main consultant excluding subcontractors or sum for all members of a Joint Venture/Consortium);

2. Overall Experience: The bidder has evidence of experience in the implementation of projects comparable with the present mandate in terms of scope and complexity. All references of participating firms, including subcontractors, are counted:
- Minimum 3 references for the implementation of technical projects (EE/RE measures in public buildings and in particular with solar thermal systems and/or solar photovoltaic panels) of similar nature in transition or developing countries.
- Minimum 2 references for implementation of EEA at city level over the last five years.
- Minimum 2 references for projects containing capacity development measures at municipal level), preferably in transition or developing countries and with similar projects.

3. EEA Experience: The nominated team includes an internationally experienced EEA/Energiestadt Expert at the city level.

4. Financial offer: Offers above the financial ceiling mentioned for this mandate, will be excluded automatically.

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages

Languages for offers: English

3.11 Validity of offers

120 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 27.09.2017  until  20.11.2017
Languages of documents: English

4. Other information

4.1 Conditions for tenderers from Non-Member States of the WTO Agreement on Government Procurement

None

4.3 On-site visit

remain reserved

4.4 Essential requirements

The client only awards public commissions for services in Switzerland to tenderers who comply with job security regulations and the conditions of work for employees, and provide equal payment for men and women.

4.8 Procedures for appeal

The project is ruled by a project agreement between Switzerland and Colombia. Any right of appeal is excluded.